Office Assistant

Bethany Lutheran Preschool & Elementary
Position: Office Assistant (Part-Time)
Start Date: Spring 2026
Schedule: 3–5 days per week (approximately 9:00 AM – 1:00 PM, schedule may vary)

Position Overview:
Bethany Lutheran Preschool and Elementary is seeking a warm, organized, and dependable Office Assistant to support the daily operations of our school. This part-time role serves as the welcoming face of the front office and provides administrative support to the Director, teachers, and families. The ideal candidate enjoys working in a school environment, communicates well with families and staff, and helps ensure the school day runs smoothly.

Key Responsibilities:

Administrative Support:

• Provide front office support and greet families, visitors, and prospective parents.
• Assist with answering phones, emails, and general inquiries.
• Maintain student records and assist with document organization and filing.
• Support enrollment processes, tour scheduling, and new family onboarding.
• Assist with preparing forms, newsletters, and school communications.

Operations Support:

• Assist with daily attendance tracking and classroom communication.
• Support the Director with administrative tasks and scheduling.
• Help coordinate school events, special programs, and parent meetings.
• Assist with maintaining supply inventory and ordering office materials.

Family & Community Engagement:

• Provide a welcoming and helpful experience for families and visitors.
• Support communication between staff, families, and administration.
• Assist with marketing materials, flyers, and event promotion when needed.

Technology & Systems:

• Utilize school management systems (such as Procare) for student records and communication.
• Support basic office technology including email, document preparation, and data entry.

Qualifications:

• Previous administrative or office experience preferred.
• Experience working in a school, childcare, or family-focused environment is a plus.
• Strong organizational and communication skills.
• Comfortable using email, spreadsheets, and basic office software.
• Ability to multitask and manage a variety of responsibilities throughout the day.
• Friendly, professional, and welcoming demeanor.

Personal Qualities:

• Organized and detail-oriented.
• Warm and approachable with children, families, and staff.
• Reliable and flexible in a dynamic school environment.
• Able to work collaboratively with a small team.

About Bethany Lutheran Preschool & Elementary:

Bethany Lutheran Preschool and Elementary is a Christ-centered learning community serving children from 18 months through the elementary years. Our mission is to nurture the whole child through faith, academic excellence, and a strong sense of community. Our school values partnership with families and provides a welcoming environment where children grow academically, socially, and spiritually.