Accounts Receivable

American GFM, located in Chesapeake Virginia, is a globally recognized manufacturer of high precision machine tools for the metal working and composites industry. Our product range includes crankshaft and camshaft milling machines, radial forging machines, ultrasonic cutting machines, and composite routing machines.

With a strong commitment to quality and precision, we offer a competitive wage and benefits package, and the opportunity to work with a team of dedicated professionals.

This role offers a unique opportunity to work in a stable, internationally active family business with growth potential.

ROLES AND RESPONSIBILITIES
· Invoice all shipping notes, log the invoice numbers, code and input the invoices, make copies of the invoices for the sales by state books. File all open invoice in open books until paid. Once processed and approved all invoices are to be distributed internally and to customers per instructions from sales.

 · Process credit card payments when instructed by sales.

 · Invoice all requests from sales for down payment and progress payments on machines and spare parts work orders. File additional copies of machine invoices in the machine book, along with order confirmations and the purchase order. All machines filed in the machine book should include a cover page which recaps the customer, work orders, sales price, invoices sent, and payments received.

 · File all packing slips for items which will be invoiced on future invoices.

 · File all no charge proforma invoices once they have been approved.

 · Work up service requests for outside service projects according to the wage rates provided by the sales department. Once approved, these services must be invoices.

 · Create monthly sales recap, open order, and projected sales reports and deliver to the designated recipients.

 · Provide a log of all open invoices over 60 days past due to the sales department and Director of Accounting. Distribute the Down Payment list to appropriate recipients.

 · Log all inbound and outbound payments on bank and cash logs.

 · Determine from daily bank logs all incoming payments and apply them to the appropriate open invoices. This includes a manually written voucher with the relevant information. Once the invoices have been identified, they should be marked paid and filed in the paid invoice books.

 · All open proforma invoices should be reviewed at least once a month to ensure proper and timely payment.

· Perform a monthly closing process, which includes accounting for used invoice numbers, balancing the bank logs with the general ledger, balance the sales programs with the sales totals in finance, balance sales by state reports with the sales by state books. Once all these tasks are completed file the monthly reports.

· Provide a quarterly commission list of all paid spare part invoices that have been shipped to Mexico.

Benefits

• Health, Dental, and Vision insurance (Dental/Vision paid by AGFM)
• Life Insurance (one times your salary paid by AGFM)
• Short/Long term Disability Insurance (paid by AGFM)
• 401k with company match up to 4%
• Paid personal time off
• Paid Holidays
• Monday-Friday schedule with overtime as required
• Flexible Schedule