Senior Executive Administrative Assistant - OUSD - TS/SCI

Job Description

Job Description

Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities’ most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust.

Position Overview The Senior Executive Administrative Assistant will be responsible for providing various administrative services, including official correspondence, maintaining schedules and calendars, and numerous other duties for numerous divisions that support the Office of the Undersecretary of Defense (OUSD), namely Assistant Secretary of Defense (Acquisition), Assistant Secretary of Defense (Energy, Installations and Environment), Assistant Secretary of Defense (Industrial Base Policy), and the Directorate of Business Operations.
Essential Job Function

• Provide administrative support for OUSD (A&S).
• Maintain assigned Outlook and portal calendars for numerous departments/divisions.
• Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda.
• Support on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support.
• Answers the telephone and refers the calls to the appropriate individuals within the office.
• Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing.
• Weekly: maintain portal sites, documents, links, libraries, announcements, lists and contacts
• Other responsibilities may include agenda management, meeting management, information management, content management, tasker management, office management, document management, facilities management, personnel management, security management, travel management, customer relationship management, operations management, and other office administration duties.

Minimum Qualifications

• Must have active Top Secret facility clearance with SCI eligibility.
• Must have a bachelor’s degree from an accredited college/university.
• Must have at least 10 years of executive administrative assistant experience with three (3) years supporting DASD, ASD, or USD level leadership (Tier 1, 2, or 3 SES) within DoD, or commensurate levels of leadership at other agencies within the federal government.
• Proficiency in schedule/calendar management, travel coordination (DTS), and document review and preparation, to include read ahead book preparation, is required.
• Must have excellent written, oral, and interpersonal communication skills.
• Must have excellent organizational skills, the ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role.
• Must have the flexibility and ability to prioritize tasks according to senior staff requirements.
• Must be proficient in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
• Must be a true team player who maintains a positive attitude in a dynamic environment
• Must have high energy, enthusiasm, tact, and the ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
• Must be able to create and foster a cooperative work environment.
• Must be self-directed, detailed oriented in completing assigned tasks, and able to adapt to changing work efforts and manage impact of shifting priorities.

Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.
STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.
If you need assistance or an accommodation due to a disability, you may contact us at [email protected] or you may call us at 1+918.583.9900.

*This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.