Office Manager

Job Description

Job Description

Summary:Location: 50% Remote - Central Loudoun County, VACommitment: Part-TimePosition Type: Hourly/Contractor

The Office Manager organizes and coordinates administration duties and office procedures including creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Please Note: The position requires close coordination with Senior Management, and requires 50% onsite and 50% remote work.

• Serve as the point person for office manager duties including Maintenance, Mailing, Supplies, Equipment, Billing, Errands
• Provide executive administrative support to the Principle including scheduling meetings and appointments
• Provides accounting support including:
  • Collections
  • Invoicing
  • Accounts Receivable Processing
  • Accounts Payable Processing
  • Account Reporting
• Partner with Staffing Team to update and maintain corporate policies as necessary
• Organize office operations and procedures
• Coordinate with Operations for all internal staffing needs
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office G&A budget, ensure accurate and timely reporting
• Provide general support to staff as requested
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues
• Liaise with vendors
• Plan in-house or off-site activities, like parties, celebrations and conferences

• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Experience with basic accounting and bookkeeping activities
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Proficiency with Microsoft Teams.
• Some Microsoft SharePoint experience.
• Administrative scheduling and coordination.
• Reporting and documentation.
• Ability to work remotely and pro-actively.
• Ability to self-prioritize and manage multiple administrative tasks.
• Must be an effective communicator (written and verbal)
• Prior administrative support/assistant experience desired.
• Must be physically located in or willing to commute regularly to Loudoun County, VA.
• Must be willing to take and pass a criminal background check.

No agencies will be considered.