HR Records Assistant
- Maintain, organize, and safeguard employee personnel files (paper and electronic) in accordance with company policy and regulatory requirements
- Track licenses, certifications, and credential expiration dates; notify HR leadership of upcoming renewals
- Prepare personnel files for audits, surveys, inspections, and legal requests
- File, retrieve, archive, and destroy records in accordance with record retention policies
- Physically move, lift, transport, and store boxes of personnel records and files as needed
- Assist with off-site storage preparation, inventory management, and retrieval of records
- Maintain strict confidentiality of all employee information
- Enter and update employee information in HRIS and tracking systems
- Provide general administrative and clerical support to the HR department as assigned
- Strong organizational skills with exceptional attention to detail
- Ability to handle confidential and sensitive information with discretion
- Knowledge of record retention, privacy, and compliance standards
- Proficiency in Microsoft Office (Word, Excel, Outlook) and standard office equipment
- Ability to work independently and manage multiple priorities
- Effective written and verbal communication skills
- High school diploma or equivalent required
- Prior administrative, records management, or HR support experience preferred
- Experience in a healthcare or long-term care setting strongly preferred
- Ability to lift, carry, push, and pull boxes and files weighing up to 40–50 pounds
- Ability to bend, stoop, reach, kneel, and stand for extended periods
- Ability to work in file rooms, storage areas, and office environments
- Ability to sit and use a computer for extended periods
- Office and records storage environment
- Regular handling of physical files and boxed records
- Frequent interaction with HR staff and occasional interaction with managers and auditors
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