Executive Assistant to the Executive VP and COO
- Manage the daily calendar of the EVP/COO, ensuring meetings are scheduled in a timely and manner to allow for effective decision making.
- Anticipate the needs of the EVP/COO.
- Create and review correspondence and draft responses as appropriate, or forward to the appropriate person for response.
- Act as a liaison with University leadership, assisting in relationship building with various constituents and leadership offices.
- Understand and comply with organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
- Track, monitor, and follow the progress of projects, action items, and strategies that emanate from the executive committee, administrative leadership group, etc. Ensure that appropriate follow-up actions are taken. Initiate subsequent follow-up meetings and communication for key stakeholders as directed.
- Develop memos, communiques, and correspondence. Prepare agendas and identify meeting participants. Collect, prepare, and distribute appropriate briefing materials. Ensure information flow to and from the executive's office, via all types of venues (forums, correspondence, speeches, conferences, retreats, etc.).
- Maintain electronic and physical records for important documents and maintain all documentation and records to meet audit requirements. In addition to the above job responsibilities, other duties may be assigned Required Qualifications:
- Bachelors degree and at least 4 years of experience providing administrative support to an executive within a higher education organization or comparable organization of UVA's size and scope.
- 7 years of experience may be considered in lieu of a degree
- Strong interpersonal and written communication skills
- Demonstrated ability to work collaboratively with staff, and those in senior leadership positions to oversee complex, time-sensitive high-priority projects with responsibility for outcomes.
- Demonstrated experience building rapport and relationships with individuals and groups.
- Ability to represent the perspectives of the EVP/COO to a variety of internal and external stakeholders.
- Ability to manage communications, in coordination with departmental units and external stakeholders, to increase and maintain visibility of the Department's projects and initiatives.
- Ability to independently interpret information and apply to daily work.
- Ability to adapt quickly to a multi-faceted and evolving work environment.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
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