Admin Program Coordinator

Hampton, VA - Our client is seeking an organized and proactive Admin Program Coordinator for a contract/temporary opportunity in Hampton, VA. This role provides essential administrative, program, event, and community support within a government and public sector environment.

The Admin Program Coordinator will help keep programs, meetings, events, vendor activities, and stakeholder communications running smoothly. This is an excellent opportunity for a detail-oriented administrative professional who enjoys coordinating moving parts, supporting community-focused initiatives, and working with committees, vendors, businesses, and internal teams.

This position is well suited for someone who thrives in a collaborative, mission-driven setting with supportive leadership, positive teamwork, and meaningful community engagement. The role offers the opportunity to contribute directly to program success, event execution, organizational communication, and stakeholder service.

Key Responsibilities

- Prepare and distribute meeting agendas, minutes, reports, and other materials for committee, board, and organizational meetings.
- Manage scheduling, reminders, follow-ups, calendars, committee rosters, attendance records, and organizational files.
- Coordinate meetings and events, including logistics, room setup, catering, food delivery, venue arrangements, promotion, and day-of support.
- Support program operations by tracking sponsorships, grants, project timelines, vendor services, contracts, and event-related deliverables.
- Prepare the monthly newsletter for printing, mailing, bulk mail preparation, and distribution.
- Serve as a point of contact for district businesses, residents, vendors, and stakeholders by responding to inquiries and providing information and resources.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Coordinate administrative support for committee meetings, board meetings, calendars, records, and organizational communications.
- Support district events, program logistics, sponsorship tracking, grants, newsletters, and vendor coordination.
- Serve as a reliable point of contact for businesses, residents, vendors, contractors, and community stakeholders.

- Bachelor’s degree in Business Administration, Event Management, or a related field, or equivalent experience.
- 2-3 years of experience in administrative support, event coordination, or program management.
- Proficiency with Microsoft Office, including Excel, PowerPoint, and Word.
- Experience using Google Drive and Zoom.
- Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to work professionally with committees, vendors, stakeholders, businesses, and community members.
- Ability to meet deadlines efficiently and support time-sensitive projects and events.

Preferred Qualifications

- Experience with graphic design tools such as Canva or Adobe Creative Suite.
- Prior experience supporting public sector, nonprofit, district, community, or stakeholder-focused programs.
- Experience assisting with newsletters, bulk mail preparation, event promotion, or community communications.