Executive Assistant

Company Overview:

Acentra Health exists to empower better health outcomes through technology, services, and clinical expertise. Our mission is to innovate health solutions that deliver maximum value and impact.

Lead the Way is our rallying cry at Acentra Health. Think of it as an open invitation to embrace the mission of the company; to actively engage in problem-solving; and to take ownership of your work every day. Acentra Health offers you unparalleled opportunities. In fact, you have all you need to take charge of your career and accelerate better outcomes – making this a great time to join our team of passionate individuals dedicated to being a vital partner for health solutions in the public sector.

Job Summary and Responsibilities:

Acentra seeks an Executive Assistant to join our growing team.

Job Summary:

The Executive Assistant provides professional administrative support to Executive leaders, ensuring

their day-to-day operations run smoothly. This role requires a proactive, detail-oriented individual

with excellent organizational and communication skills. The Executive Assistant manages

complex schedules, handles sensitive information with discretion, and supports departmental

goals through reliable coordination, documentation, and project tracking.

***This is a hybrid position (4 days in office and 1 working from home)***

Job Responsibilities:

• Manage executive calendars and coordinate meetings across multiple stakeholders.
• Organize logistics for internal and external meetings, including travel arrangements and
• itineraries.
• Prepare, edit, and distribute communications, reports, presentations, and other materials.
• Maintain confidential records, databases, and filing systems.
• Support internal projects or recurring business processes by coordinating schedules and collecting required documentation.
• Track deliverables and timelines tied to departmental goals, ensuring follow-up and
• completion.
• Help prepare materials for leadership reviews, team meetings, or business updates.
• Maintain trackers or shared documents to support transparency and accountability.
• Support expense reporting, budget tracking, and procurement tasks with accuracy and attention to detail.
• Apply basic math and analytical skills (e.g., calculating percentages, interpreting trends, converting time zones or units) to support operations and planning.
• Process expense reports and assist with invoice tracking and departmental purchases.
• Respond to routine inquiries and act as a liaison with internal and external contacts.
• Ensure compliance with company policies, including those related to HIPAA privacy and security.
• Manage office supply inventory or administrative processes as needed.
• Read, understand, and adhere to all corporate policies including policies related to HIPAA and its Privacy and Security Rules.

Qualifications:

Required Qualifications/Experience:

• High School Diploma required, and a minimum of 6 years of relevant administrative

  experience.

• Strong written and verbal communication skills.
• Highly proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Ability to multitask, prioritize independently, and maintain attention to detail.
• Demonstrated discretion in handling confidential information.
• This is a hybrid position (4 days in office and 1 working from home).

Preferred Qualifications/Experience:

• Bachelor’s degree.
• Experience supporting senior leaders in a dynamic, fast-paced environment.
• Familiarity with handling sensitive or confidential information with discretion.

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Why us?

We are a team of experienced and caring leaders, clinicians, pioneering technologists, and industry professionals who come together to redefine expectations for the healthcare industry. State and federal healthcare agencies, providers, and employers turn to us as their vital partner to ensure better healthcare and improve health outcomes.

We do this through our people.

You will have meaningful work that genuinely improves people's lives across the country. We are a company that cares about our employees, and we give you the tools and encouragement you need to achieve the finest work of your career.

Benefits

Benefits are a key component of your rewards package. Our benefits are designed to provide you with additional protection, security, and support for both your career and your life away from work. Our benefits include comprehensive health plans, paid time off, retirement savings, corporate wellness, educational assistance, corporate discounts, and more.

Thank You!

We know your time is valuable and we thank you for applying for this position. Due to the high volume of applicants, only those who are chosen to advance in our interview process will be contacted. We sincerely appreciate your interest in Acentra Health and invite you to apply to future openings that may be of interest. Best of luck in your search!

EEO AA M/F/Vet/Disability

Acentra Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, status as a protected veteran or any other status protected by applicable Federal, State or Local law.

Pay Range: USD $28.46 - USD $44.47 /Hr.