Office Administrator
Hubbard Tree Care is a trusted name in professional tree care services throughout the Yorktown area. We take pride in delivering exceptional customer service, expert tree care, and maintaining a strong team environment. As our company grows, we’re seeking a dependable, customer-focused Part-Time Office Administrator to support our sales team and ensure smooth daily operations.
The Part-Time Office Administrator plays a vital role in managing customer communications and scheduling appointments for our sales team. This position is ideal for someone who is professional, organized, and comfortable on the phone. As a key team member, you’ll have the opportunity to grow within the role as responsibilities expand over time.
Key Responsibilities:
· Answer incoming calls and return voicemails promptly and professionally· Communicate with customers in a clear, courteous manner
· Schedule estimate appointments using our calendar system
· Accurately enter customer and appointment data into our database
· Provide general administrative support as needed
· Maintain a professional and helpful attitude with customers and coworkers
Qualifications:
· Comfortable handling a high volume of phone calls· Strong communication skills with a pleasant and professional phone presence
· Basic tech savvy – able to quickly learn and navigate calendar systems and office software
· Proficient with Microsoft Office and/or Google Workspace (Docs, Sheets, Calendar, etc.)
· Reliable, detail-oriented, and able to work independently with minimal supervision
· Team-oriented, positive, and customer-first mindset
· Must work on-site at our Yorktown office (remote work only in rare/emergency situations)
· Local candidates only – Must reside within 15–20 minutes of Yorktown, VA
· Availability: 28 hours per week with a flexible schedule (e.g., 3 full days, 5 partial days, or a hybrid model)
Why Join Hubbard Tree Care?
· Supportive and friendly team environment· Opportunity to grow your role as the company continues to expand
· Flexible schedule to suit your availability
· Make a direct impact by supporting both our customers and sales team
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