Administrative Assistant

Job Description

Job Description

We are looking for an Administrative/Legal Assistant to provide dependable support to a healthcare-focused legal team in Glen Allen, Virginia. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced office, communicates with tact and empathy, and can keep multiple priorities moving smoothly. The right candidate will bring strong organizational judgment, careful attention to detail, and confidence handling administrative and document-related tasks in a services environment.

Responsibilities:

• Serve as a primary point of contact for clients by phone and email, delivering responsive and courteous communication at all times.

• Coordinate client intake activities, gather required information, and maintain accurate administrative records.

• Prepare, format, revise, and proofread correspondence, presentations, and legal support documents with a high degree of accuracy.

• Review and assemble legal materials, ensuring documents are complete, well prepared, and ready for meetings or hearings.

• Organize digital files and manage documents using platforms such as SharePoint, Dropbox, and DocuSign.

• Help plan and prepare materials for client meetings, hearings, and other case-related events.

• Contribute ideas to improve administrative workflows and resolve day-to-day office challenges efficiently.

• Conduct basic legal or case-related research when requested to support the broader practice team.

• At least 2 years of office support experience, preferably within a law firm or other legal setting.

• Proficiency with Microsoft Office applications and Outlook in a detail-focused work environment.

• Strong ability to manage multiple assignments and adjust priorities to meet competing deadlines.

• Excellent written and verbal communication skills, including careful proofreading and editing ability.

• Demonstrated attention to detail, sound organizational skills, and a dependable approach to administrative work.

• Familiarity with document management and electronic file-sharing tools such as SharePoint, Dropbox, or DocuSign.

• Background in legal administrative support, client correspondence, or related law office duties is highly valued.