Office Admin Assistant/Billing

Mvix , a leading digital signage provider in the Dulles Technology Corridor is offering an outstanding opportunity for an office admin assistant/billing. Join a growing team that has shaped on-site digital experiences for clients such as NASA, Virginia Tech, Kings Dominion, Crowne Plaza, and a variety of International deployments for various Fortune 500 Companies.

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Essential Duties and Responsibilities:

The goal of the qualified Office Admin Assistant is to perform various duties including but not limited to:

• Respond to client inquiries (sales and billing)


• Interact with customers via webinar, phone and email


• Assist with inbound and outbound calls


• Be a key point of contact for subscription renewals


• Monitor and track daily, weekly and monthly billing


• Fully understand clients digital journeys, boost conversion, retention and customer delight


• Fully understand and own Mvix billing system:
  
  
  
  • Prepare and send invoices to clients
  
  
  • Identify and improve billing gaps
  
  
  • Identify and improve churn
  
  


• Create estimates / proposals for existing clients who are looking for additional products from us


• Create estimates / proposals for existing clients who are looking to renew their subscriptions or add new ones


• Followup with clients on the status of those proposals


• Assist the sales team, as needed


• Create Orders, Invoices and ensure timely payment from clients


• Generate and maintain reports and analytics

What does it take to be an OAA at Mvix?

• Minimum 2 years of customer-facing experience; preferably in a B2B SaaS environment.


• Proven accounting experience with strong mathematical skills is a PLUS


• Strong customer service and time management skills


• Understanding of basic principles of finance, accounting and inside sales


• Superb time management and detail orientation


• Client Interaction


• Software Guidance: Quick Ability to learn our SaaS software and assist users with simple product-usage type questions.


• Support Packages: Learn and educate clients about the features included in our various support packages and guide them in selecting the most suitable option for their requirements.


• Team player mentality


• Competitive Spirit


• Ability to work in a fast-paced, high-energy environment

Preferred skills and qualifications

• Associate’s degree or equivalent


• Experience in accounts receivable (or accounts payable)


• Experience in driving process improvement

Schedule

• Mon-Fri, 8 hour working shift with 1hr “off-the-clock” lunch break


• Staggered Shifts are available upon request

This Role is in-office and reports to our HQ in Sterling, VA. Remote options are available outside of the DMV region.

Benefits include:

• generous PTO, sick leave and holidays


• health and dental insurance


• ongoing certification opportunities


• competitive 401k match


• flexible hours (no weekend/overnight shifts)


• gym membership reimbursement


• company-funded professional development


• life insurance


• short-term disability insurance


• tenure bonus (5yr & 10yr)


• And much more……………

Did we mention a pet friendly environment?

We also get together for catered lunches, team-building events, town-hall meetings, spontaneous brainstorming sessions, birthdays, anniversaries & other milestone celebrations and happy hours.