Accounts Payable Clerk

ACCOUNTS PAYABLE CLERK

 

Himalayan Dog Chew LLC is currently accepting applications for AP Clerk. We are looking for someone who is willing to work for a small (but rapidly growing) company.

About the company:

Himalayan Pet Supply began in 2003 with two brothers, a friend and his dog, Kaos. Kaos discovered ‘churpi’ and he loved it! We spent the next four years re-engineering the people-grade cheese to make it lactose free and safe for dogs. In 2007, we launched our new dog chew at a small pet fair in Bellingham, Washington creating a new category in the industry, thus changing the dog chew class significantly. By 2016, we became a leader in the industry as we expanded out into other pet categories, transforming our company from a single product oriented business to a pet supply company. We now offer retailers not just a single chew, but treats, toys and gear as well. We’ve set our sights on outfitting your whole pack and becoming the top most trusted brand pet in the pet industry.

SUMMARY

This role will have Accounts Payable Clerk responsible for entering invoices, reconciling statements, resolving discrepancies, and providing basic accounting assistance to the Finance Department. Additionally, this position will also be responsible for building key relationships with internal and external customers, as well as ensure compliance and drive department efficiencies. This position will require a high level of attention to detail in order to properly reconcile and research all accounts.

ESSENTIAL DUTIES AND JOB DESCRIPTIONS

1. Match invoices to purchase orders and receiving documents with entry to accounting software

2. Code and enter non-purchase order invoices to accounting software

3. Route invoices to the proper individual for approval prior to payment

4. Support or select invoices for payment based on vendor terms and invoice approval status

5. Support or prepare weekly check run and mail checks as instructed

6. Support of Initiate ACH and payments to vendors where applicable

7. Communicate with vendors regarding payment status as necessary and answers inquiries

8. Partner with Department Managers to resolve discrepancies

9. Routinely research and reconcile vendor statements

10. Maintain paper and electronic payables files and information

11. Maintain vendor records ensuring receipt of all necessary documents and forms for account creation

12. Reconcile and ensure correct coding of expense reimbursements through Concur for credit card activity

13. Reconcile general ledger and subledger account activity

14. Work with Finance Leadership to ensure all known liabilities are accounted for prior to month end close

15. Support or create 1099s annually

16. Perform entry-level accounting tasks

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The

requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

1. High school diploma or equivalency required. Associate degree in Finance or Accounting preferred
2. A minimum of two years experience in Accounts Payable in a fast-paced office environment in a small to medium-sized organization.
3. Proficient in MS Office Suite, especially with Excel.
4. Broad experience with other software and financial systems.
5. Ability to prioritize and follow-through to achieve results and meet deadlines to meet the needs of the business
6. Previous ERP or other software implementation experience preferred

PHYSICAL DEMANDS

Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Typical environment is an office atmosphere with ambient room temperatures, ambient lighting, and common office equipment. While performing the duties of this job, the employee will frequently sit, walk, stand, and use dominate hand coordination for simple grasping, pushing/pulling, and fine manipulation. The employee is occasionally required to sit and talk or hear. The employee must regularly lift up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include frequent reading and close vision; distance vision; color vision; peripheral vision; depth perception; and the ability to adjust focus.

WORK ENVIRONMENT

Work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee will regularly spend time sitting at a desk. The noise level in the work environment is usually moderate. Although work is primarily indoors you may be required to travel outside. May require non-traditional hours based on operational need. Standard work hours are 0830AM-0500PM Monday through Friday.

Employee Benefits

1. Competitive pay
2. Employer Subsidized Medical, Dental & Vision
3. Employer Subsidized Life Insurance
4. Paid Holidays
5. Paid Time off
6. Annual Review/Pay Rate increases
7. Referral Bonuses

EEO Statement

Himalayan Dog Chew LLC is committed to fostering an inclusive environment that appreciates and leverages the diversity of our team. We provide equal employment opportunity (EEO) to all qualified applicants and employees without regard to race, color, ethnicity, gender, age, national origin, religion, marital status, veteran status, physical or other disability, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local law.