Executive Assistant

Job Description

Job Description

We are looking for a motivated and detail-oriented Executive Assistant to provide administrative support to a senior leader at Grace Church. This role requires exceptional organizational skills, the ability to manage multiple priorities, and a proactive approach to problem-solving. As a Contract position with the potential for long-term growth within the organization, this opportunity offers stability and career development.

Responsibilities:
• Manage and maintain the executive's calendar, ensuring all appointments, meetings, and commitments are scheduled efficiently.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation for both business and personal needs.
• Facilitate meetings by preparing materials, taking notes, and ensuring all logistics are handled seamlessly.
• Review and edit documents for accuracy and completeness before submission or distribution.
• Assist with project management tasks, ensuring deadlines are met and progress is tracked effectively.
• Communicate reminders and updates to the executive regarding upcoming meetings, deadlines, and priorities.
• Act as a point of contact, handling correspondence and inquiries with professionalism.
• Provide support in organizing and managing files, both digital and physical, to maintain accessibility.
• Ensure smooth transitions between appointments and meetings, including signaling when it is time to conclude calls or discussions.
• Contribute to the overall efficiency of the team by identifying opportunities for process improvement.• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong proficiency in calendar management and scheduling.
• Demonstrated ability to coordinate complex travel arrangements.
• Excellent communication skills, both written and verbal.
• High level of attention to detail and organizational abilities.
• Ability to handle sensitive information with discretion and professionalism.
• Proficiency in office software and tools, including word processing, spreadsheets, and email systems.
• A proactive mindset with the ability to anticipate needs and solve problems effectively.