Vendor Relationship Coordinator (Danville)

This role is responsible for procuring new vendors while developing relationships with existing vendors; creating and maintaining master vendor list; monitor statistics related to purchase orders including change orders to ensure compliance with city policy; monitor SWaM and DBE usage information; build positive relationships between vendors and city departments; setup new vendors; explain Purchasing Division processes; provide training for requisition modules to new users; collaborate with departments to ensure milestones are met throughout major projects; track contract and insurance expiration dates; research and apply for grant funding for projects.

The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.

• Target, identify, screen, and recruit prospective contractor/vendor partners.
• Create support tools and materials to manage and track vendors.
• Help desk for vendors to onboard them and maintain successful relationships.
• Provides administrative support to the Purchasing Division; customer service; prepare weekly, monthly, yearly reports for Division Director’s review; serve as a backup to the Purchasing Support Specialist
• Data Entry
• Apply for grants that support the Purchasing Departments growth and vision.
• Oversee vendor compliance, vendor communication, and vendor development.
• Analyze data to produce reports for Division Director.

• Attends meetings and training sessions.
• Performs additional duties to support operational requirements as assigned.

Education and Experience
Associate’s Degree, with knowledge of a specific vocational, administrative, or technical nature obtained from a college, technical, business, or vocational school and over one year up to and including three years of experience.


An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above


Certifications/Licenses

• Valid Driver’s License with acceptable driving record according to City Criteria

PHYSICAL DEMANDS

• Sedentary physical effort, exerting up to 10 lbs. occasionally, or negligible weights frequently; sitting most of the time.
• Constant handling, fine dexterity; adequate vision, hearing, talking to use computer, telephone and communicate effectively with others.
• Frequent sitting, walking, reaching, bending, twisting.
• Occasional standing, lifting, carrying, pushing/pulling, kneeling, crouching, climbing.
• Rare balancing.

• Responsible for appropriate use and maintenance of City equipment, tools and other resources, including work time.
• Regular and predictable attendance is expected.
• Frequently experiences time pressure, frequent change of tasks, performing multiple tasks simultaneously, working closely with others as part of a team, tedious or exacting work, and noisy/distracting environment.
• May occasionally experience emergency situations, irregular work schedule/overtime.

This work is performed in an office environment where there are no environmental or health and safety factors. The employee must wear appropriate protective equipment as apparent or assigned, if any.