Infrastructure Portfolio Administrative Assistant

• An associate degree or at least 5 years experiences in the field of office administration in lieu of the degree
• Demonstrable working knowledge/experience in the field of supporting Programme/Project Management
• Demonstrable working knowledge/experience in the field of multinational organizations
• Experience in administrative assistance in a Portfolio, Programme and Project Management environment
• Experience with public sector office environments
• Experience with private sector office environments

• Support the MSIF PDs/Ps and the Branch Head in maintaining a comprehensive knowledge and oversight over the planning and execution of all Programmes and Projects throughout the Infrastructure Portfolio
• Support the Branch by providing a Secretariat function, regarding all key stakeholder engagement with ACO, Nations and NATO HQ, helping to liaise and facilitate information flow/exchange with appropriate counterparts throughout the Alliance
• Support cross-functional administration regarding MSIF Infrastructure Programmes and ACT processes and procedures
• IKM - support and manage an effective and efficient Branch IKM (Share Point, EDMS, TRANSNET, mailboxes) to enable full and timely accessibility to all relevant Management and Governance documents
• Enable induction of new staff members (course/training coordination, IT account/access/equipment coordination
• Support to management and administration of Branch-related meetings (Branch/ Programme/ Portfolio/ Budget)
• Support to Branch Tasker Tracker requirements
• Support to the Investment Committee staffing process
• Support to Programmes (Configuration/administration of key Programme documents)
• Support to the preparation and administration (including ACT and Host Nation coordination) of the Annual NATO Infrastructure Conference for all NATO Member Nations (~200 PAX)
• Support in engagement & communication to the broader NATO Infrastructure Community of Interest throughout the year (in between conferences)
• Support in the creation of MS-Office products for internal and external reporting
• Other administrative tasks as required
• Coordinate and contribute to the activities of MSIF Infrastructure PDs/PCs
• Support Branch and COTR(s) in CTR administration
• Performs additional tasks as required by the COTR related to the LABOR category

We are a globally-oriented company providing services to International, Governmental and Defence organizations in the Aerospace and Defence industry. We are headquartered in Brussels - Belgium, London - United Kingdom and Tampa, Florida - United States. Our satellite offices throughout the European continent, enable us to have a global reach with a local touch, supporting our clients' projects with security-cleared experts in various setups. We aspire to be a global leader in providing expertise and support to our clients from the Aerospace and Defence industry. Our mission is to connect the security professionals with the project where they are most needed. In this industry, excellence is then minimum standard.