Purchasing Specialist

Job Description

Job Description

Purchasing Specialist

At Akina Pharmacy, the shared purpose that drives us is to enrich the lives of the people in our care through compounded medications. As a people-first organization, we embrace the Entrepreneurial Operating System (EOS) to ensure our success by prioritizing the recruitment and development of exceptional talent.

Joining Akina means stepping into an environment where clear communication, pragmatic decision-making, and accountability are at the forefront. We are committed to empowering our team members and fostering a culture of growth and support. If you are driven by a passion for making a meaningful impact and seek a vibrant, compassionate workplace, we invite you to discover the opportunities awaiting you at Akina Pharmacy. Together, let's build a healthier, happier community.

The Purchasing and Inventory Specialist is responsible for sourcing materials, managing vendor relationships, maintaining accurate inventory, and supporting purchasing operations across departments. This role ensures that essential materials are available when needed, in compliance with Akina SOPs and regulatory requirements, while optimizing procurement strategies for cost-efficiency and supply continuity.

This position requires someone who is proactive, detail-oriented, and process-driven. The ideal candidate will be skilled in analyzing usage trends, managing vendor performance, and collaborating with warehouse and production teams to ensure consistent material availability and accurate inventory levels. Success in this role depends on your ability to work efficiently in a fast-paced environment while upholding the company’s core values of Excellence Always, Go-Getter’s Unite, Compassion For All, and Called To Serve.

If you thrive in a goal-driven environment, value efficiency, and take pride in leadership and operations management, this role offers the opportunity to make a significant impact on Akina Pharmacy’s success.

You will love it here if you are motivated by Akina’s Core Identity Values:

• Excellence Always
• Go-Getter’s Unite
• Compassion For All
• Called To Serve

You’ll have success here if you value clear processes and get, want, and have capacity to do the following things:

• Materials Sourcing and Procurement
  • Source new materials, vendors, and processes, pursuant to regulatory standards and Akina SOPs, keeping detailed records on procurement activity. Analyze material usage trends to optimize procurement strategies and reduce waste.
• Purchasing Operations Optimization
  • Assist in developing and refining purchasing workflows, including lead time tracking, reordering schedules, and vendor performance metrics. Analyze procurement patterns to identify cost-saving opportunities, prevent stockouts, and ensure alignment with operational demand.
• Vendor Qualification and Relationship Management
  • Oversee the identification and maintenance of vendors for purchasing and service contracts, implementing and maintaining service level agreements (SLAs). Develop and maintain relationships with vendors to negotiate pricing and prioritization of stocked items and facility maintenance tasks (including calibrations, certifications, and preventative maintenance).
• Inventory Monitoring and Upkeep
  • Implement best practices for inventory accuracy, stock organization, and rotation methods (FIFO/FEFO). Work closely with warehouse teams to optimize space utilization and par-levels.
  • Collaborate with the Receiving Specialist, Production, Fill, and Warehouse teams to ensure materials are available and accessible when needed. Monitor backorders, delays, and usage trends to proactively adjust purchasing and stocking strategies.
• Documentation and Compliance Support
  • Assist in maintaining compliance with SOPs and regulatory documentation related to purchasing, receiving, and inventory processes.

We train our team to help them succeed, and everyone on our team helps with our success. In this role, you’ll be accountable for hitting the following numbers:

• Maintain a stockout rate of 0% for all stocked materials (100-200 material SKUs)
• Maintain 100% par level compliance and inventory accuracy through routine monitoring and reconciliation
• Ensure 100% accurate documentation, with procurement records updated within 24 hours of purchase
• Coordinate with the Quality Team in completing, maintaining, and reviewing qualification records of all approved vendors once a year.

If you want to come to work, learn, and hit those numbers, you’ll be recognized and rewarded.

Our company runs on EOS purely. That means as a member of this team, you will have a leader who:

• Gives clear directions and expectations
• Makes sure you have the necessary tools
• Delegates appropriately
• Has effective meetings
• Meets one-on-one with you quarterly or more, if needed
• Rewards and recognizes your performance

Experience and Qualifications

• Experience in Purchasing, Inventory, or Warehouse Operations
  • At least 1 year of experience in a purchasing, inventory management, or warehouse role, or the ability to learn and execute detailed receiving procedures efficiently.
• Attention to Detail and Accuracy:
  • Proven ability to inspect, verify, and document received shipments with precision while following detailed company protocols.
• Physical Capability and Stamina:
  • Ability to stand for extended periods and lift packages weighing up to 50lbs as part of daily responsibilities.
• Commitment to Quality and Efficiency:
  • Demonstrated understanding of how inventory accuracy impacts company operations and the ability to work efficiently while maintaining high-quality standards.

Benefits & Perks

• Comprehensive Medical, Dental, and Vision Options: Choose from three medical plans tailored to your needs, plus options for dental and vision coverage for you and your family.
• Paid time off (vacation and sick time): Take advantage of generous paid time off to recharge, focus on personal priorities, and maintain a healthy work-life balance.
• Paid Holidays (8 scheduled): Enjoy eight scheduled paid holidays to celebrate and spend quality time with loved ones.
• 401K Dollar-for-Dollar Up to 4%: Invest in your future with our 401K plan, featuring a dollar-for-dollar match up to 4%.
• Rewards & Recognition Program: Be celebrated for your hard work and achievements through our dedicated rewards and recognition program.

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