Senior Accounts Payable & Accounting Specialist

Responsibilities: Provides advanced accounts payable support while performing a variety of accounting functions that contribute to the accuracy of financial records, and timely month-end financial reporting. This position serves as a key member of the Accounting team and supports the organization's commitment to strong internal controls, accurate financial reporting, and efficient financial operation.

Duties: 

• Accurately review, verify, and process invoices for payment while ensuring internal controls via Bill.com.
• Prepare and execute timely vendor payments, along with reviewing and preparing employee reimbursement request.
• Reconcile monthly credit card usage and ensure timely payments.
• Process weekly check runs for client payments & verify payment accuracy.
• Answer employee accounts payable and credit card procedures questions.
• Follows and educates others on all purchasing and payment policies and procedures.
• Work with vendors to use Bill.com and maintain vendor banking information and tax documentation.
• Follows accounting and financial operating procedures under policies, guidelines and supervision, assuring use of approved accounting procedures.
• Maintain positive vendor relationships and resolve discrepancies related to invoices and payments.
• Process year-end tax documents (1099).
• Delivery clients check Mission's mailbox weekly, fed ex, and office runs as needed.
• Contribute to the improved process and documentation to increase efficiency in the accounts payable area. Prepare and review journal entries with supporting documentation.
• Support and assist with monthly and year-end activity, and preparation of financial statements along with annual audit assistance.
• Maintain and compile accounting schedule and supporting workpapers for management reporting.
• Ensure completeness and accuracy of financial data while researching and resolving any accounting discrepancies.
• Assist with testing and implementation of process improvements.
• Recommend enhancements to accounting software and internal controls.
• Provide backup coverage for critical accounting functions.
• Cross-train with other accounting team members.
• Support organization initiatives requiring financial or accounting expertise.
• Perform other duties as assigned.

Analytical Skills:

• Collects and researches data.
• Designs workflows and procedures.
• Identifies data relationships and dependencies.
• Uses intuition and experience to complement data.

Problem Solving:

• Develops alternative solutions.
• Gathers and analyzes information skillfully.
• Identifies problems in a timely manner.
• Resolves problems in early stages.
• Works well in group problem solving situations.

Quality/Initiative:

• Applies feedback to improve performance.
• Demonstrates accuracy and thoroughness.
• Displays commitment to excellence.
• Looks for ways to improve and promote quality.
• Monitors own work to ensure quality.

Planning & Organization:

• Applied feedback to improve performance.
• Demonstrates accuracy and thoroughness.
• Displays commitment to excellence.
• Looks for ways to improve and promote quality.
• Monitors own work to ensure quality.

Position Requirements:

Minimum Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field or equivalent professional experience.
• Minimum 3-5 years of experience in accounts payable and general accounting.
• Experience preparing journal entries and account reconciliations.
• Strong analytical and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience participating in month-end close activities.
• Knowledge of generally accepted accounting principles (GAAP).
• Strong understanding of accounts payable process and internal controls.
• Ability to learn technical accounting principles.
• Strong knowledge of MS Office, including Excel and Word.
• Good oral and written communications skills.
• Ability to maintain confidentiality of financial information.

Preferred Qualifications:

• Bachelor's Degree in Accounting.
• 5-8 years' Accounting experience.
• Strong technical skills to include Microsoft Excel Pivot tables.
• Experience with Sage Intacct, Bill.com, or similar accounting software.
• Excellent oral and written communications skills.
• Proven record of technical accounting principles.

Physical Demands:

• Mobility: Must be able to sit for extended periods while working at a desk or computer.
• Lifting Requirements: May occasionally lift up to 25 pounds, typically for transporting files, documents, or office supplies.
• Posture & Movements: Frequent use of computer and office equipment may require occasional bending, reaching, standing, and walking.
• Manual Dexterity: Regular use of hands and fingers for typing, handling documents, and operating office equipment.
• Travel: Occasional travel may be required to attend training sessions, meetings and professional development as needed.
• Vision Requirements: Must be able to read and interpret financial documents, reports, and spreadsheets and utilize computer monitors and accounting software with appropriate screen resolution.
• Communication: Clear and effective verbal and written communication skills are essential for collaborating with internal and external stakeholders. Must also be able to deliver presentations, conduct and engage in meetings in person and virtually.

Working Conditions:

• This is a remote position, with occasional in-office hours and travel required to attend training sessions, audits, meetings, and professional development opportunities as needed.
• Remote employees will provide, at their expense, a secure and dedicated work area to ensure confidentiality and focus during work hours.
• The remote work environment is expected to be conducive to professional productivity, with access to a reliable internet connection and the necessary technology to perform job duties effectively.
• Evening and weekend work may be required during busy periods such as financial reporting deadlines or audits.
• Employees will have access to RGI's communication tools and systems for virtual meetings, collaboration, and document sharing.
• Noise levels in the remote environment will vary but should remain conducive to productive work.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.