Administrative Assistant Supervisor (Administrative Assistant IV)

: Salary $48,617.09 - $81,028.48 Annually Location FAIRFAX (EJ27), VA Job Type FT Hourly W BN Job Number 25-00706 Department Family Services Opening Date 03/22/2025 Closing Date 3/28/2025 11:59 PM Eastern Pay Grade S17 Posting Type Open to General Public

Job Announcement

Works as part of the Division of Children, Youth and Families (CYF) as a part of our Foster Care & Adoption, Resource & Support program. As an Administrative Assistant Supervisor, provides comprehensive administrative support to two program managers. This support may include special assignments, research, report preparation, hiring assistance, and procurement card management. The role involves coordinating and promoting program awareness month events such as National Foster Care Month and National Adoption Month, ensuring successful execution through collaboration with teams and partners. Supervisory duties include providing support to administrative staff, collaborating with unit supervisors who oversee daily tasks of administrative staff, managing employee relations, conducting performance evaluations, and developing work plans to enhance staff skills. Additionally, the position serves as a liaison for cross-division support and coordination, ensuring resource alignment and project implementation across the division. As an agency, DFS is committed to strengthening the well-being of its diverse community by protecting and improving the lives of all children, adults, and families through assistance, partnership, advocacy, outreach, and quality services. To learn more about DFS and its Mission, Vision, and Values, please click here. Under the general direction of the program manager, this position performs the following duties and responsibilities:

• Provides support to the program managers to include performing special assignments, researching and preparing reports, and other correspondence for program managers
• Coordinates with the budget analyst to manage funding streams in conjunction with the program managers
• Acts as the custodian and manages the FC&A and FC&A-R&S procurement card program, including tracking receipts and reconciling monthly invoices
• Coordinates and oversees the planning, execution, and promotion of awareness month activities annually
• Ensuring completion of credit checks and credit freezes for children in foster care following state guidance
• Collects program data and prepares and monitors statistical reports
• Prepares interview packages and coordinates materials for retention and redaction
• Provides training and technical assistance to administrative staff across the division for general administrative duties and duties specific to FC&A-R&S

Supervisory Responsibilities:

• Reviews staff's work to achieve optima performance and provides coaching and feedback to staff
• Manages employee relations for administrative staff
• Meets with staff to review performance and goals
• Manages personnel matter in partnership with program manager, human resources, and task supervisors
• Collaborate with task supervisors to ensure administrative support and functions are carried out successfully

Note: The assigned functional areas for this position are record and data management, scheduling and coordination, communication, office management or receptionist/public contact, and/or supervising. Grow your career with Fairfax County! With more than 16,000 employees, Fairfax County is a diverse workforce offering employees stimulating and challenging opportunities across a broad scope of career opportunities. As a Fairfax County employee, you impact the well-being of our community every day. This is an exciting time to join Fairfax County Government as we shape racial and social equity policies in the county through the One Fairfax Policy. Using this framework, we intentionally consider equity when making policies or delivering programs and services. To learn more, we highly encourage you to watch the Becoming One Fairfax—An Introduction to Key Concepts video and visit the One Fairfax webpage here. Finally, click here to learn more about learn more about our Department of Family Services, meet our director and some of our practitioners, watch a short video to learn more about this position, read the top 5 reasons to come work with us, and check out the great benefits, including excellent paid leave, health plans, and retirement plans. In addition to the many County benefits, working with us gives you access to supervision towards becoming a Licensed Clinical Social Worker, our Child Welfare Institute onboarding academy, and practice guidance grounded in the Safe & Connected™ practice model. All Fairfax County Government employees are expected to adhere to the Standards of Conduct. In maintaining a drug free workplace, employees are prohibited from manufacturing, distributing, possessing, using or being under the influence of alcohol or illegal drugs while at work or on county premises.

Employment Standards

MINIMUM QUALIFICATIONS: Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s). CERTIFICATES AND LICENSES REQUIRED: None. NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background and a Child Protective Services check to the satisfaction of the employer. PREFERRED QUALIFICATIONS:

• At least three (3) years of supervisory experience
• At least three (3) years of frontline administrative and customer service experience supporting staff in a human services environment
• At least two (2) years of experience using and managing automated technology to record, store, and file case management data
• Possess an intermediate level of expertise in Microsoft Excel, Outlook, Word, and PowerPoint and can demonstrate it through practical exercises

PHYSICAL REQUIREMENTS: Duties are generally sedentary and performed in a normal office environment. Sufficiently mobile to deliver materials throughout the building and to set up meeting rooms. Ability to communicate both orally and in writing. Ability to use automated technology. Attention to detail and organization. All duties performed with or without reasonable accommodations. SELECTION PROCEDURE: Panel interview and may include a practical exercise. The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity. Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. [email protected] EEO/AA/TTY. #LI-RS1