Executive Assistant To CEO (Hybrid)

Job Description

Job Description

We are seeking a strategic, highly proactive Executive Assistant to partner directly with the CEO in both professional and personal domains. This is not a traditional, reactive support role. The ideal candidate is a critical thinker, problem-solver, and relationship manager who acts as an extension of the CEO—anticipating needs, making decisions independently, and building systems that increase efficiency and protect the CEO’s focus.
This is a high-trust, high-autonomy role ideal for someone who thrives in a fast-paced, high-impact environment. You’ll be entrusted with sensitive information, complex tasks, and the freedom to take initiative.

Key Responsibility

• Proactively manage the CEO's complex calendar, appointments, meetings and travel.
• Draft, edit and respond to communications, including email and written correspondence
• Monitor key action items, flag priorities and follow through to completion without being asked.
• Serve as a gatekeeper and filter for incoming requests, protecting time, focus and energy.
• interface confidently with internal teams, client and partners on the CEO's behalf.

Personal & Life Logistics

• Coordinate personal scheduled, travel, family appointments and home vendors.
• Plan and manage occasional private or social events.
• Handle errands, subscriptions and ongoing personal life systems with discretion and detail.
• Oversee logistics that impact the CEO's family life, wellness and bandwidth.

Systems & Strategic Thinking

• Improve and implement organizational workflows, productivity systems and documentation.
• Evaluate and streamline recurring processes to reduce administrative friction.
• Learn and manage tools like Notion, Google Workspace, Slack, Trello, Airtable, etc

Minimum Qualifications

• 3+ years in an Executive Assistant, Chief of Staff or high-accountability support role.
• Experience supporting a founder, CEO or Senior Executive directly.
• Proficiency with digital tools (Google Workspace, Slack, Zoom, task/project systems)
• Demonstrated ability to handle confidential information with utmost discretion.
• Strong writing, calendaring and relationship management capabilities.
• Hybrid work 2-3 days in office
• Travel: Occasional local travel may be required
• Hours: Some responsiveness required during evenings/weekends

Preferred Qualifications

• College graduate with strong communication and organizational fundamentals
• Extreme Ownership: You take initiative and full responsibility - no need for micromanagement!
• Sound Judgement: You know when to escalate and when to act independently.
• Anticipatory Thinking: You stay several steps ahead of the CEO's needs.
• System Oriented: You don't just do task - you build solutions that eliminate tasks.
• Stategic Partner Mindset: You see this as a business-critical role, not just a support one.
• Confident Communication: You can tactfully challenge, redirect or represent the CEO.
• Chemistry & Trust: You and the CEO must click - values-alignment is as important as skill.
• Discretion: you handle personal matters and executive level decisions with loyalty and care.

What we offer:

• $75,000 base salary
• A competitive salary and benefits package
• A casual, friendly, and relaxed work environment
• Professional growth encouragement and support

How to apply:

• Please send your resume and brief cover letter that addresses:
  • Why you're an ideal fit for a high trust, proactive, hybrid EA role.
  • A specific story where you took action without being asked and delivered outsized impact.

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