Accounts Payable Supervisor

Job Description

Job Description

Accounts Payable Supervisor (Supervising 2 Accounts Payable Specialists)

Key Responsibilities & Achievements

• Team Leadership & Supervision : Supervise and mentor a team of 2 Accounts Payable Specialists, providing training, performance feedback, and daily guidance to ensure high accuracy and productivity standards are consistently met.
• Invoice Processing : Oversee the full cycle of invoice processing, including review, verification, coding, and matching to purchase orders for all company invoices and check requests.
• Payment Processing : Manage preparation and execution of weekly check runs and electronic payments (ACH/wire transfers), ensuring timely and accurate vendor payments.
• Vendor Management : Lead vendor account maintenance, including W-9 collection, vendor setup, and resolution of complex invoice discrepancies. Serve as the primary point of contact for vendor inquiries and payment issues.
• Expense Reports : Review and approve employee expense reports, enforce company travel and expense policies, and ensure proper coding and compliance.
• Account Reconciliation : Oversee monthly reconciliation of accounts payable sub-ledger to the general ledger, vendor statements, and aging reports to maintain accuracy and support timely month-end close.
• Month-End Close : Direct AP team activities during month-end, including preparation of accruals, adjusting journal entries, and providing detailed support for financial audits.
• Compliance & Controls : Ensure all AP processes comply with internal controls, SOX requirements (if applicable), and federal, state, and local regulations. Maintain accurate historical records and proper documentation.
• Process Improvement : Identify and implement process enhancements to increase efficiency, reduce errors, and strengthen internal controls within the accounts payable function.

Skills & Qualifications

• Education : Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred)
• Experience : 5+ years of progressive Accounts Payable experience, including at least 2 years in a supervisory or lead capacity
• Software Proficiency : Strong knowledge of accounting systems (QuickBooks, SAP, Sage, NetSuite, or similar) and advanced Microsoft Excel
• Key Competencies : Team leadership, high attention to detail, strong analytical and problem-solving skills, excellent verbal and written communication, and ability to manage multiple priorities effectively

Search Pro Group is a boutique search firm that focuses on placing talented accounting, finance, payroll & HR professionals. We offer direct hire and temporary placement services. We are seasoned experts with 100+ recommendations from clients and candidates via LinkedIn.

Company Description

Search Pro Group is a boutique search firm that focuses on placing talented accounting, finance, payroll & HR professionals. We offer direct hire and temporary placement services. We are seasoned experts with 100+ recommendations from clients and candidates via LinkedIn.