Project Manager

Job Description

· Provides overall leadership, planning, and management for event and conference support services for NSF OLPA.

· Serves as the primary point of contact for event coordination with OLPA staff, the COR, venues, vendors, and external partners.

· Plans and oversees the execution of a wide range of events, including meetings, conferences, symposiums, expos, press events, exhibits, and public outreach activations.

· Develops and manages event schedules, logistics plans, staffing assignments, and timelines to ensure seamless delivery.

· Leads venue identification and coordination, including accessibility, security, audiovisual, internet, space configuration, and catering requirements.

· Oversees exhibit and activation planning, including design coordination, buildout, shipping, storage, deployment, and teardown.

· Provides expert guidance on event formats, engagement approaches, and audience-appropriate experiences aligned with NSF outreach goals.

· Manages on-site execution, including setup, breakdown, troubleshooting, and coordination with venue staff and vendors.

· Supports rapid-turn and high-priority event requests, including same-day or short-notice requirements.

· Ensures all event materials, signage, and environments comply with NSF branding standards and Section 508 accessibility requirements.

· Oversees inventory management, procurement documentation, and post-event reporting.

· Provides regular status updates, risk identification, and post-event assessments to the COR and OLPA leadership.

Education Requirements

· Bachelor’s degree in Event Management, Communications, Marketing, Public Relations, Hospitality Management, or a closely related field; or

· Equivalent combination of education and professional experience.

Experience Requirements

· Minimum 8 years of professional experience planning and managing events, conferences, or large-scale outreach activities.

· At least 5 years of experience leading complex, high-visibility events with multiple stakeholders and vendors.

· Demonstrated experience managing logistics such as venue coordination, shipping, exhibits, audiovisual services, and on-site operations.

· Experience managing multiple concurrent events and quick-turnaround requirements.

· Familiarity with federal event environments, accessibility standards, and branding compliance.

· Proven ability to lead on-site teams and resolve real-time operational issues.

· Experience supporting national-level conferences, expos, or public-sector outreach events preferred.