Administrative Secretary I

Job Summary

Position is responsible for providing clerical office support.

Essential Duties

1. Serves as secretary for appropriate administrator.

2. Performs general clerical, typing and public relations tasks.

3. Acts as receptionist, receiving visitors, parents, teachers and students.

4. Confers with students, parents, salesmen, and others, answering inquiries and disseminating information, personally and over the phone.

5. Collects fees, accounts for collections, makes bank deposits, and serves as bookkeeper for the school.

6. Registers incoming students.

7. Coordinates office responsibilities.

8. Administers first aid, if necessary

9. Performs other duties as requested.

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Minimum Qualifications (Knowledge, Skills and/or Abilities Required)

Completion of a standard high school or any equivalent combination of experience and training including or supplemented by business school courses. Thorough knowledge of standard office procedures, practices and equipment including mainframe/data processing equipment. Must possess excellent typing skills and be proficient in Microsoft Word and Excel. Excellent bookkeeping skills; ability to maintain financial records and prepare reports and statements. Ability to establish and maintain effective working relationships with other employees and the general public; must possess excellent public relations and telephone skills. Ability to understand and follow oral and written instructions.

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The Newport News Public Schools prohibits discrimination on the basis of race, color, religion, sex, ethnicity, national origin, age, disability, pregnancy and childbirth, marital status or any other basis prohibited by law. (Reference: School Board Policies 2-33,4-4, and 4-6).