Governance Senior Specialist
- Coordinates all aspects of governance conference calls and meetings, including scheduling, agenda, background materials, minutes, work plans, correspondence, and reports.
- Supports facilitation of 360 degree communication between staff and councils, council to council, committees to councils, and councils to the board.
- Supports effective committee operations by managing committee structure and rosters; assists with defining committee charges and terms, filling chair positions, garnering appropriate review and approvals, and populating committees; manages semi-annual calls for committee volunteers; maintains volunteer waiting lists.
- Supports maintenance of bylaws, guiding principles, policies, and procedures as needed.
- Supports new leader orientation efforts, including scheduling, content coordination and management, and online community management.
- Manages annual call for nominations and elections for open positions on councils, including managing nomination review at council level, collecting candidate materials, working with staff to build election ballots, supporting web pages, and marketing emails for elections.
- Manages document updating and uploading to online communities for board, councils, and committees.
- Works with communications team to develop and disseminate regular, consistent electronic (e.g., email, website, social media, etc.) updates about governance-related issues with councils and stakeholders.
- Reviews, codes, and tracks leadership expense reimbursement requests.
- Orders leadership plaques and gifts.
- Ensures projects are completed on time and within budget, develops project timelines and tasks, and identifies skills and financial resources required to complete tasks.
- Contributes to the development and sound fiscal management of the department budget; monitors the budgetary impact of the day-to-day operations on the department; prepares budget reports; ensures that invoices are coded accurately; and confers with department management as necessary to ensure that department funds for equipment, resources, travel, programs, committees, revenue, and expenses are used responsibly and effectively.
- Identifies and implements ongoing process improvement strategies to maximize efficiency and improve quality outcomes.
- Tracks volunteer leader participation in AAIM membership database.
- Able to travel to attend meetings as requested.
- Perform other duties as necessary.
- Includes significant contact with board, council, committees and members through email, telephone, and onsite meetings for purposes of operations and coordination.
- Insight into the discipline of academic internal medicine.
- Develop your project management, communication, and budgeting skills.
- Work with committed and dedicated professional staff and volunteers in a collaborative and high performing environment.
- Professional development opportunities to grow your career.
- Comprehensive benefits package including medical, dental, vision, life insurance, disability insurance, EAP, 403(b) retirement plan with a 7% contribution after one year of service, generous leave policy, access to professional development funds, and more!
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