Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to support billing accuracy, timely collections, and reliable receivables reporting for our team. This position focuses on maintaining organized financial records, resolving customer payment questions, and helping ensure payments are processed in accordance with established accounting standards. The ideal candidate brings strong judgment, attention to detail, and the ability to work across internal teams to keep customer accounts current.

Responsibilities:
• Oversee day-to-day receivables activity by maintaining account records, tracking transactions, and keeping documentation current and accurate.
• Prepare and distribute customer invoices, confirm payment terms are applied correctly, and address billing discrepancies in a timely manner.
• Follow up on outstanding balances through consistent collection outreach, including past-due reminders and discussions related to short payments.
• Reconcile customer accounts and research variances to ensure invoices, payments, credits, and adjustments align with supporting records.
• Review aging activity and collection status reports to identify risk areas, prioritize follow-up efforts, and support improvements to collection practices.
• Examine delinquent accounts before recommending bad debt treatment, verifying that appropriate recovery efforts have been completed.
• Evaluate and authorize account adjustments within established guidelines while maintaining accurate audit trails.
• Partner with the sales team on order-related account matters that may affect invoicing, payment status, or account resolution.
• Produce receivables reports and provide insights on aged balances, collection trends, and account performance as needed.• At least 5 years of experience in accounts receivable, billing, collections, cash application, or closely related accounting support work.
• Demonstrated background in commercial collections and managing customer accounts with a focus on timely payment recovery.
• Advanced Excel skills with the ability to organize data, analyze account activity, and prepare clear financial reports.
• Strong written and verbal communication skills for interacting with customers and collaborating with internal teams.
• High level of accuracy, organization, and attention to detail in handling financial records and reconciliations.
• Analytical problem-solving ability with sound mathematical reasoning and the ability to investigate payment issues independently.
• Effective time management skills and the ability to balance multiple priorities in a deadline-driven environment.
• Experience with enterprise accounting or receivables systems is preferred.