Executive Assistant

Thrive in a fast-paced, high-impact environment! Join our client's dynamic team as an Executive Assistant and leverage your exceptional communication and interpersonal skills to support the Vice President for Administration & Finance. We seek a highly motivated and organized individual to collaborate closely with leadership and navigate a demanding yet rewarding environment.

Responsibilities:

• Serve as the trusted confidante and right-hand person to the Vice President:
  • Manage their complex schedule, prioritizing meetings, appointments, and travel arrangements.
  • Anticipate needs, proactively solve problems, and ensure seamless daily operations.
  • Draft and edit confidential correspondence, reports, and presentations.
  • Liaise with internal and external stakeholders, providing accurate and timely information.
• Demonstrate exceptional communication and interpersonal skills:
  • Engage with the C-Suite and Board of Visitors with poise and professionalism.
  • Collaborate effectively with diverse teams across the university.
  • Build strong relationships based on trust, respect, and open communication.
• Be a strategic and analytical thinker:
  • Research complex issues, analyze data, and provide insightful recommendations.
  • Manage budgets effectively, ensuring fiscal responsibility.
  • Identify and implement process improvements to enhance efficiency and effectiveness.
• Master of all things administrative:
  • Coordinate office procedures and ensure smooth daily operations.
  • Manage confidential documents and information with discretion.
  • Serve as a backup for Board of Visitors administrative support.
  • Provide support for departmental finances, budget preparation, and personnel matters.

Qualifications:

• Proven experienceas an Executive Assistant or in a similar high-level administrative role.
• Strong communication and interpersonal skills, able to engage with a diverse audience at all levels.
• Exceptional organizational and time management skills, with the ability to prioritize effectively in a fast-paced environment.
• Strong analytical and problem-solving skills, adept at researching complex issues and providing solutions.
• Proficiency in Microsoft Office Suiteand other relevant software tools.
• Experience with budgeting and financial managementa plus.
• Bachelor's degree in business administration or related field preferred.
• Experience in higher education, corporate, or government settings preferred.
• Knowledge of university policies and proceduresa plus.
• Discretion and ability to maintain confidentialityare essential.