Costpoint Administrator

General Dynamics NASSCO is a proud member of the General Dynamics Marine Systems business unit. In addition to ship construction, our capabilities include advanced ship repair, conversion, and maintenance for both commercial and national defense assets. We encourage you to learn more about our open positions and how you can become part of the important and exciting work we do here at NASSCO. Come join our team!

We currently have an exciting opportunity in our Purchasing Warehouse department. This position specifically is located in Norfolk, Virginia. We are looking for a Cost Point Administrator. The hours are 7:00 am – 4 pm, Mon-Fri.

Shift : ALL

Security Clearance : No Clearance

ESSENTIAL FUNCTIONS AND PURPOSE (Job Description)

Enters and manages purchase orders, receipts, and Vendor information the Costpoint Materials cost accounting system. Functions as the primary data management expert in the Procurement environment. Assists in managing purchase order files and purchasing documentation in Laserfische document management system. Archives Vendor record documentation on the network shared drives. Provides administrative support to the Procurement Organization within the Supply Chain Management department and functions.

POSITION DEMANDS (Education/Training)

High school diploma or equivalent and two (2) years directly related experience.

POSITION DEMANDS (REQUIRED EXPERIENCE)

In depth knowledge of:

Knowledge of Procurement Processes:

• Approved Vendor List maintenance
• Familiar with Standard Purchasing Terminology
• Vendors
• Statement of Work
• General Ledger Code Usage (Accounts, Projects, Organizations)
• Commitments, Receipts, Issues, Invoices, and Vouchers
• Original Awards and Change Orders

Basic Skills in:

• Data entry
• Spelling and grammar checking
• Database navigation

Proficient in Microsoft Office products.

PHYSICAL REQUIREMENTS

WORKING RELATIONSHIPS

Reports to the Purchasing or Warehouse Manager. Provides direct to support to Buyers, Warehouse Associates, Procurement Auditor, and Procurement Analyst. Interacts with other Costpoint Administrators, Expeditors, Warehouse and Inventory Personnel, Accounts Payable and Finance Personnel. Maintains external contacts with Vendors. This position has no direct reports.

PRINCIPAL RESPONSIBILITIES

• • Given purchasing data from Buyers and Warehouse Associates, enters purchase orders into Costpoint correctly and assists in managing purchase order documentation. Enter purchase order change orders and assist in managing documentation.
  • Enters purchase order receipts in Costpoint.
  • Enters, manages, updates, and archives Vendor information and record documentation.
  • Prints, submits for review, scans and archives purchase orders and change orders.
  • Assists Buyers and Warehouse Associates in the creation of purchase order file folders.
  • Assists Buyers and Warehouse Associates in the review and reconciliation of problem invoices.
  • Assists Buyers and Warehouse Associates in purchase order close out.
  • Must have good speaking and listening skills. Able to understand and speak English clearly.
  • Ability to use interpersonal skills to work effectively with people.
  • Maintains a cooperative, positive attitude between external and internal customers.
  • Ability to identify where procedural enhancements / process improvements may be required.
  • Able to work with some supervision.
  • Must be organized and use time wisely.
  • Customer-service driven.
  • Professional appearance, business casual.
  • Must be punctual and reliable, with a proven attendance record.
  • Be aware of NASSCO’s “Standards and Business Conduct” and abide by the instructions and guidelines set forth in the standard.
  • Additional duties as assigned by Manager.

ACCOUNTABILITY

Accountable to the Purchasing and Warehouse Managers to accomplish responsibilities efficiently and correctly.

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UNIQUE/ADDITIONAL REQUIREMENTS

• • Regular, reliable attendance onsite is an essential function of the job.
  • Must have reliable record of attendance and punctuality and be available for extreme overtime situations, as required.
  • Must be able to physically transit all areas of the facility.
  • Regularly required to sit, use hands and fingers, handle or feel objects or controls, and to talk and hear.
  • Must have good eye/hand coordination.
  • The noise level in the work environment is usually moderate.

General Dynamics NASSCO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other basis protected by local, state, or federal law.

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Know Your Rights: Workplace Discrimination is Illegal

If you have a disability that impacts your ability to complete the job application process and would like to request an accommodation, please contact our Human Resources Department.

Call (757) 543-6801. This contact information is for accommodation requests only, not to inquire about the status of applications.

NASSCO is an Equal Opportunity / Individuals with Disabilities / Protected Veterans Employer