Executive Assistant - Remote | WFH

**Job Title: Executive Assistant**

**Location:** Chantilly, VA, USA
**Employment Type:** Full-Time
**Benefits Offered:** Dental, Medical, Retirement, Vision

**About Us:**
We are a Native Hawaiian Owned Small Disadvantaged Business (NHO SDB) dedicated to providing a variety of services to federal government clients. Our expertise includes program management, digital solutions, human capital and training, and medical staffing. We leverage our unique status to secure federal contracts that not only contribute to our business success but also support our mission to uplift economically disadvantaged Native Hawaiian families and preserve our rich heritage.

**Position Overview:**
We are looking for a friendly and professional Executive Assistant to join our corporate office in Chantilly, Virginia. In this role, you will play a vital part in supporting our CEO and ensuring the smooth operation of our daily activities. Your responsibilities will involve handling highly confidential information and performing a variety of administrative tasks.

**Key Responsibilities:**

- Coordinate and facilitate the implementation of projects and initiatives within the organization.
- Build and maintain relationships with management personnel to enhance communication and explore future business opportunities.
- Manage special projects as assigned, including planning presentations, disseminating information, and organizing company-wide events.
- Oversee the CEO's daily schedule and calendar, ensuring an organized and efficient workspace.
- Provide administrative support, including travel arrangements and expense report submissions.
- Respond to information requests on behalf of the organization and its clients.
- Prepare summaries of reports and information as needed.
- Support the executive team during meetings by preparing agendas, making arrangements, and recording minutes.
- Assist in planning executive retreats and staff development meetings.
- Review requests and inquiries directed to the CEO for appropriate routing and handling.
- Help develop and monitor departmental goals and objectives.
- Draft and complete correspondence, including letters, memos, and policies, while handling confidential information.
- Participate in community outreach events and maintain public relations as directed.
- Perform other job-related duties as assigned by your supervisor.

**Qualifications:**

- U.S. Citizenship is required.
- A minimum of 3 years of experience in an Executive Administrative role.
- Bachelor's Degree in Business Administration or a related field is preferred; extensive work experience may be considered in lieu of education. An Associate's Degree from a two-year college or technical school is required.
- Proficiency in Microsoft Office and other business software.
- Detail-oriented, self-motivated, and able to thrive in a deadline-driven environment.
- Strong interpersonal skills to handle sensitive and confidential situations with poise and diplomacy.
- Ability to read and comprehend instructions, correspondence, and memos.
- Excellent communication skills, both written and verbal, with the ability to present information effectively in one-on-one and small group settings.
- Must maintain a valid driver's license and be insurable under the company's insurance program.

**Benefits:**

- Competitive compensation package
- Comprehensive health and wellness benefits, including medical, dental, and vision plans
- Access to retirement savings options with matching contributions
- Opportunities for professional growth and continued learning
- Additional perks, including discounts on various services and products

**Work Environment:**
This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

**Physical Demands:**
The physical demands of this role include setting up trade show booth materials, moving about the office, operating office machinery, and occasionally lifting equipment up to 40 pounds. The position requires regular communication and interaction with others.

**Position Type/Expected Hours of Work:**
This is a full-time position with a hybrid remote work environment. Typical hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional evening and weekend hours as needed.

**Travel:**
Travel is expected to be less than 10% of the time for this position.

**Equal Opportunity Employer:**
We are an equal opportunity employer and welcome applications from all qualified individuals. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

**Notice to Applicants:**
Offers of employment are contingent upon satisfactory completion of a comprehensive background verification, including a criminal record check. Additional background checks may be required based on the position.

We look forward to welcoming a new member to our team who shares our commitment to excellence and community support!
Employment Type: Full-Time
Salary: $ 80,000.00 120,000.00 Per Year