Project Coordinator

Description/Job Summary:

The Building People, LLC, has a position open for a full-time Facility Maintenance Management System (FMMS) Administrator for a facility engineering program to support a federal Agency. The Mid-Level Project Assistant will support Agency-related activities, including assisting the client with oversight and overall management of their assigned projects. 

Responsibilities/Duties:

• The FMMS Administrative Assistant must have at a minimum three (3) years of O&M/Facilities Management type experience, with at least 2 years updating and operating the FMMS system (within the past seven years).
• Functional responsibilities will be that of a FMMS Administrative Assistant with a broad-based knowledge of facility maintenance including, custodial operations, in an administrative support capacity:
• Strong experience in updating, operating and maintaining a facility FMMS system
• FMMS experience should include knowledge of entering work orders, running reports, updating and operating the facilities system to ensure the daily, weekly, monthly and yearly Operation & maintenance and Custodial duties. Duties include, but are not limited to, setting up new users, removing users, and updating the FMMS System to include any new requirements.
• Help develop and incorporate the PM inspection program plan, schedule, track equipment, and create a report via FMMS.
• FMMS tasks include but are not limited to the following: identify, track, and schedule preventive maintenance work, service requests, equipment inventory, confined space inventory, initial deficiency list, close out inspection, equipment hazards and precautions. The FMMS Coordinator shall track historical maintenance and repair activities and provide minimally required data including but not limited to work order log entries, failure codes, tasks, labor (man-hours), and other costs associated with work completion for each work order received during the performance of the contract.
• Strong knowledge of Microsoft Office tools required.
• Must be knowledgeable of facilities management disciplines, service contracts
• Broad-based understanding of FMMS, problem-solving, and organizational skills.
• Capable of independent decision-making, and be able to function with no supervision.
• Excellent interpersonal, written, and verbal communication skills with strong leadership, project management, team building, and presentation skills required.
• Customer service experience

Required Skills:

As a minimum, the FMMS Administrator shall possess at least two (2) years of recent experience (within the past five (5) years) performing similar duties as those required by this contract.

Have the ability to build, edit, setup and disestablish the following in FMMS:

• Account Management
• People Records
• Labor Records
• Location Records
• Preventive Maintenance Work Orders
• Conduct Quality Control Inspections
• Generate Monthly Progress Reports
• Hazards and Precautions Management

Preferred Skills:

• Good administrative skills, communication and ability to prioritize work orders.

Required Experience:

• Four (5) years of recent experience performing similar duties as this contract requires.

Preferred Experience:

• Five (5) years’ management experience serving in roles of facilities maintenance administration support and FMMS operations.
• Experience in resource management, schedule management, and contract management for federal contracts. experience in maintenance management, maintenance and reliability management with industrial equipment or research facilities.
• Knowledge of FMMS, FMMS KPI creation, Microsoft Office

Preferred Education:

• High sch ool diploma