Administrative Support Specialist l - Clerk of Council Office
Vacancy Announcement
Part-Time (Up to 28 hours/week)
Hourly Range: $18.50 - $24/hour DOQ
Join the City of Fredericksburg’s Clerk of Council Office and become part of the vibrant historic downtown community! We are seeking a dedicated Administrative Support Specialist to provide essential support to the Clerk of Council, Mayor, and City Council. Key Responsibilities:
- Organize schedules and coordinate meetings efficiently.
- Prepare and distribute essential paperwork promptly.
- Serve as the primary contact for office inquiries.
- Provide assistance with problem-solving effectively.
- Draft, proofread, and finalize reports, letters, and memos with precision.
- Organize and update documents systematically for easy access.
- Ensure all written communications are accurate and professional.
- Gather and analyze information for projects or decision-making.
- Monitor inventory levels and procure necessary materials proactively.
- Duplicate documents accurately for seamless distribution.
- Organize documents for quick and easy retrieval.
- Manage incoming calls professionally and take messages accurately.
- Welcome guests warmly and direct them appropriately.
- Maintain organized systems for storing and retrieving information efficiently.
- Safeguard sensitive information in accordance with privacy policies.
- Verify and process invoices to ensure timely vendor payments.
- Maintain accurate and up-to-date financial records.
- Resolve transaction discrepancies promptly and effectively.
- Review and edit website content regularly for accuracy and relevance.
- High school diploma or GED equivalent.
- At least 2 years of prior administrative experience.
- Strong organizational skills and ability to work independently.
- Proficiency in Microsoft 365 applications (Word, Outlook, Teams).
- Excellent writing skills (writing sample required during interview).
- Ability to manage multiple priorities simultaneously.
- Experience in local government is a plus.
- Ability to lift up to 60 lbs.
- Successful completion of a criminal background and driving record check
City of Fredericksburg
Human Resources Department
715 Princess Anne Street, Room 209
Fredericksburg, VA 22401
[email protected]
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