Administrative Support Specialist (Multiple Locations) - MCU/CDET

Job Description

Job Description

Salary:

Administrative Support Specialist - Multiple Locations

Marine Corps University (MCU) / College of Distance Education and Training (CDET)

Location: CDET Regional campuses (MCB Quantico VA; MCB Camp Lejeune NC; NAS-JRB Fort Worth TX; MCB Camp Pendleton CA; MCAS Miramar CA; MCB Hawaii; MCB Camp Butler Okinawa Japan)

This position is contingent upon contract award.

HatalomCorporation isseekingorganized and detail- orientedAdministrative Support Specialiststo provide administrative and program support for Marine Corps University Regional Campuses. Working closely with the Regional Campus Instructor (RCI), the Administrative Support Specialist ensures the efficient administration of regional Professional Military Education (PME) programs by coordinating student enrollment, scheduling seminars,maintainingacademic records, and supporting day-to-day regional operations.This position is contingentupon award.

Essential Duties and Responsibilities

• Provide administrative and clerical support to the Regional Campus Instructor (RCI) and regional campus staff.

• Organize students into seminar cohortsin accordance withestablished academic schedules and enrollment requirements.

• Coordinate seminar scheduling and classroom administrative support.

• Maintain student records and academic documentationin accordance withMarine Corps University policies.

• Track student enrollment, attendance, course completion, and graduation requirements.

• Coordinate with faculty, students, and headquarters staffregardingscheduling, registration, and administrative matters.

• Prepare reports, correspondence, spreadsheets, and other administrative documentation.

• Assistwith the coordination of regional academic events and seminars.

• Maintain electronic and hard-copy records while ensuring accuracy and confidentiality.

• Respond professionally to student and faculty inquiriesregardingprogram administration.

• Support the preparation and distribution of course materials and instructional resources.

• Coordinate administrative actions using Government information systems and office automation software.

• Perform other administrative duties in support of Regional Campus operations as assigned.

Required Qualifications

• High school diploma or equivalent

• Prior academic/program administrative experience

• Demonstrated experience with scheduling, records management, and office administration.

• Proficiencyusing Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Excellent organizational, communication, and customer service skills.

• Ability to manage multiple priorities in a fast-paced environment whilemaintainingattention to detail.

• Active Secret (Tier 3) Security Clearance or the ability to obtain andmaintainone.

Preferred Qualifications

• Associate's or Bachelor'sdegree from an accredited institution.

• Experience supporting military, government, or higher education organizations.

• Previousexperience providing academic, registrar, or student services support.

• Familiarity with Learning Management Systems (LMS), student information systems, orMarineNet.

• Experience coordinating schedules,maintainingacademic records, and supporting educational programs.

• Knowledge of Marine Corps Professional Military Education programs is highly desirable.

This document is not intended to cover orcontaina comprehensive listing of all job-related activities, duties or responsibilities that arerequired ofthe employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.

HatalomCorporation is an equal opportunity employer providing equal employment opportunities (EEO) to all applicants without regard to race, color, religion, sex, sexualorientation,gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.