Events Project Manager

Events Project Manager

Location: On-site / Hybrid (with travel as required) Employment Type: Full-time

Position Overview

Prime Response, Inc. (PRI) is seeking an Events Project Manager to provide support to a Federal agency located in Alexandria, VA.

The Events Project Manager is responsible for planning, executing, and overseeing complex, high‑profile events from concept through completion. This role provides end‑to‑end project management for conferences, meetings, trade shows, and large-scale outreach events, ensuring seamless execution, compliance with federal standards, and exceptional stakeholder experiences. The Events Project Manager leads timelines, budgets, vendors, and cross‑functional teams while anticipating risks and delivering measurable post‑event outcomes.

Key Responsibilities

• Lead planning and execution of multiple concurrent events, including conferences, trade shows, expos, and executive‑level engagements.
• Manage event budgets, schedules, run‑of‑show documents, and resource plans.
• Oversee venue selection, contract negotiations, security coordination, catering, shipping, signage, and technology needs.
• Manage vendor and partner relationships, including exhibit design firms, trade show organizers, shipping companies, and AV providers.
• Direct on‑site setup, breakdown, and real‑time issue resolution with minimal client involvement.
• Supervise event staff and coordinate surge support teams as required.
• Ensure compliance with federal requirements, including accessibility (Section 508) and branding standards.
• Develop after‑action reports, metrics, surveys, and lessons learned.
• Support speaker management, RSVP platforms, and pre‑event rehearsals as needed.

Requirements

Required Qualifications

• Bachelor’s degree or equivalent professional experience.
• Minimum 7 years of experience managing trade show–style events, conferences, or large‑scale exhibits.
• Advanced experience with project management and planning tools.
• Expert knowledge of shipping, logistics, inventory management, and direct‑to‑site or advance warehouse delivery.
• Proven ability to manage large teams and high‑visibility stakeholders.
• Proficiency with Microsoft Office and Adobe Creative Cloud.

Preferred Qualifications

• Experience supporting federal agencies or public‑sector clients.
• Knowledge of best practices for large‑scale expos and national conferences.
• Ability to lift and transport event materials up to 50 lbs.

Benefits

Comprehensive and Competitive Full-time Benefits: Paid Time Off (PTO), sick leave, paid Federal holidays, health insurance, dental, vision, AD&D, short and long-term disability, life insurance, and a Fidelity 401K.

PRI is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business needs.