Purchasing Coordinator

Job Description

Job Description

Purchasing Coordinator (On-Site – Richmond, VA)
QRFS is growing fast. Purchasing sits at the center of it.
When purchasing runs well, product arrives on time, orders ship, and customers stay happy.
Your job is to keep product flowing into the business—accurately, on time, and without delays.
What You Own
You own purchasing execution and order flow decisions:

• Purchase orders go out correctly and on time
• Vendors confirm, ship, and follow through
• Orders are tracked from placement to delivery
• Sales orders are routed correctly
• Issues are identified early and resolved quickly
• Teams know what’s coming in and when

You are the person others rely on to keep things from getting stuck.
What You’ll Do

• Create and send purchase orders
• Track orders and follow up with vendors
• Confirm ship dates and push for updates when needed
• Decide how to route incoming sales order balancing timing, availability, and customer impact
• Resolve delays, shortages, and pricing discrepancies
• Match invoices to POs and correct issues
• Communicate timing clearly to internal teams

This role focuses on execution and follow-through. Planning, forecasting, and supplier strategy are handled elsewhere, so you can stay focused on keeping day-to-day operations running smoothly.
Decision Making
You are trusted to keep work moving without waiting.
Examples of decisions you’ll make:

• Adjusting PO details (quantities, pricing corrections) when issues arise
• Choosing when to follow up vs escalate with vendors
• Routing sales orders based on availability, timing, and guidelines
• Resolving small invoice discrepancies to keep payments moving
• Communicating updated ship dates based on vendor input
• Prioritizing which issues need immediate attention

You escalate when:

• The cost impact is meaningful
• A vendor is consistently missing expectations
• Information is missing and cannot be resolved

Who This Is For
You’ll do well if you:

• Take pride in accuracy and follow-through
• Move quickly without needing constant direction
• Are comfortable making decisions with incomplete information
• Hold vendors accountable
• Stay organized in a fast-paced environment

If you are the person people rely on to keep things from falling through the cracks (and you take pride in that) this role will fit you well.
How You’re Measured

• Purchase orders sent accurately and on time
• Issues resolved quickly (not sitting)
• Vendor follow-through improves
• Clean, reliable purchasing data
• Internal teams trust your updates

What We Offer

• High-impact role in a growing company
• Clear ownership and expectations
• On-site team in Richmond, VA
• Healthcare + 401K match
• PTO + holidays

Powered by JazzHR

eWJQF4n6em