Front Office Administrator

:

Company Overview

Tomlin St Cyr Real Estate Services is a leading firm in the Tampa Bay area, specializing in providing comprehensive real estate solutions. Our commitment to excellence and client satisfaction drives our success in the competitive real estate market.

Overview:

We're seeking a proactive and service-driven Front Desk Administrator to support our real estate office and ancillary companies. You will be the first point of contact, ensuring smooth daily operations and exceptional support to agents and clients.

Key Responsibilities:

Front Desk & Office Operations

• Greet visitors and manage incoming calls, emails, and office communication.
• Maintain office tidiness, make coffee, stock supplies, manage TV/AC/shades.
• Open and close office daily, including dishwasher and trash duties.
• Manage office supplies, order materials, and organize storage.
• Maintain rosters & calendars for birthdays, anniversaries, and contacts.
• Update referral databases, calendars, google drive, and internal bulletins.
• Handle mailings, including birthday cards and recruiting brochures.
• Coordinate vendor repairs and update vendor lists.

Agent & Client Support

• Assemble and maintain listing and buyer packets.
• Prepare new agent welcome bags and onboarding materials.
• Assist with agent onboarding, training, and orientation scheduling.
• Support agents with on-the-spot needs and showing coordination.

Technology & Marketing Support

• Assist with tech tools: Google Drive, Gmail, Calendar, printing/scanning.
• Help agents with social media, email banners, and business tools.
• Create listing binders, just listed/sold postcards, and digital signage.
• Provide light graphic support using Canva and Adobe tools.
• Support ERA and MoxiWorks tool usage and communicate with ERA support as needed

Skills & Qualifications:

• Customer-service mindset: Agents are your customers first and foremost.
• Friendly, proactive, and solutions-oriented.
• Strong multitasking and organizational skills in a fast-paced environment.
• Maintains confidentiality and presents a professional image.
• Proficient with email, spreadsheets, real estate software, Canva, Adobe.

Preferred Traits:

• Flexible and innovative—always looking to add value and take initiative.
• Eager to learn and grow with the team.
• Tech-savvy and quick to troubleshoot or adapt to new systems.

If you are organized, proactive, and ready to contribute to a thriving real estate team, we invite you to apply for the Office Administrator position at Tomlin St Cyr Real Estate Services today!

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• What interests you in working for this organization and what experience do you have that makes you a great fit for this position.

• Tell us about your past work experiences and your goals for the next five years.

Education:

• High school or equivalent (Preferred)

Experience:

• administrative office: 6 years (Required)

Location:

• Tampa, FL 33629 (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Tampa, FL 33629 (Required)

Work Location: In person