Data Entry & Client Services Coordinator

Defense Holdings, Inc. (DHi)

Location : Hybrid (US)

Employment Type : Full-Time

Department : Client Services / Data Management

Reports To : Client Services Manager

Position Summary

Defense Holdings, Inc. (DHi) is looking for a Data Entry & Client Services Coordinator to handle client data management tasks, maintain accurate records, and provide administrative support to client services teams. This position will ensure that client information is accurately entered and maintained in the company’s database.

Key Responsibilities

Data Entry & Management

• Enter and update client information in the database.
• Ensure data accuracy and consistency by reviewing and verifying client data.

Client Support

• Assist in responding to client inquiries and ensuring timely resolution of issues.
• Provide administrative support to the client services team, including preparing reports, scheduling meetings, and tracking deliverables.

Documentation

• Assist in maintaining and organizing client documentation and records.
• Support the creation of reports, presentations, and other client-related materials.

Required Qualifications

• High School Diploma or equivalent (Bachelor’s degree preferred).
• 2+ years of experience in data entry, client services, or administrative support.
• Proficiency in Microsoft Office Suite and data management systems.
• Strong attention to detail and organizational skills.

Preferred Qualifications

• Experience in the defense or government contracting industries.
• Familiarity with CRM or client data management systems.

Core Competencies

• Attention to Detail : Ensuring accuracy in data entry and client records.
• Client-Focused : Strong communication skills with clients and internal teams.
• Organization : Ability to manage data and maintain an organized workflow.

Work Environment

• Professional office environment (or hybrid/remote if applicable).
• Occasional travel may be required.

Compensation & Benefits

Defense Holdings, Inc. (DHi) offers a competitive compensation package including:

• Competitive base salary (commensurate with experience)
• Medical, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off (PTO) and Holidays
• Life and Disability Insurance
• Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.

30. Administrative & Payroll Support Assistant

Defense Holdings, Inc. (DHi)

Location : Hybrid (US)

Employment Type : Full-Time

Department : Administration / Payroll

Reports To : Payroll Manager

Position Summary

Defense Holdings, Inc. (DHi) is seeking an Administrative & Payroll Support Assistant to assist with administrative duties and payroll processing. This role involves handling payroll documentation, managing office tasks, and supporting the payroll team to ensure that payroll is processed accurately and timely.

Key Responsibilities

Payroll Support

• Assist with payroll data entry and ensure accurate processing of payroll information.
• Maintain confidential payroll records and address payroll-related inquiries from employees.

Administrative Duties

• Provide administrative support to the payroll and HR teams.
• Assist with scheduling, filing, and office management tasks as needed.

Reporting & Documentation

• Prepare payroll reports and maintain records in accordance with company policies.
• Assist in the preparation of payroll-related compliance documentation.

Required Qualifications

• High School Diploma or equivalent (Associate’s degree preferred).
• 1+ years of experience in administrative or payroll support roles.
• Familiarity with payroll software (e.g., ADP, Paychex) and Microsoft Office Suite.
• Strong attention to detail and organizational skills.

Preferred Qualifications

• Experience in payroll processing in a corporate or government contracting environment.
• Basic understanding of payroll regulations and tax laws.

Core Competencies

• Confidentiality : Ability to handle sensitive payroll and employee data securely.
• Attention to Detail : Accuracy in payroll processing and documentation.
• Organizational Skills : Ability to juggle multiple administrative tasks efficiently.

Work Environment

• Professional office environment (or hybrid/remote if applicable).
• Occasional travel may be required.

Compensation & Benefits

Defense Holdings, Inc. (DHi) offers a competitive compensation package including:

• Competitive base salary (commensurate with experience)
• Medical, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off (PTO) and Holidays
• Life and Disability Insurance
• Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.