Accounts Payable Assistant

LifeSpire of Virginia is looking for an Accounts Payable Assistant to support our Home Office in Glen Allen, VA. Join Us in Empowering Purposeful Living At the heart of everything we do is a powerful mission: Empowering individuals with choices in purposeful living. We envision a vibrant community where faith, wellness, and connection thrive together. Guided by our core values—Faith, Servant Leadership, Stewardship, Integrity, Innovation, and Joy—we are committed to creating an environment where both our team and those we serve can flourish. If you're passionate about making a meaningful impact and being part of something bigger, we invite you to explore a career with us. * Medical, Vision, Dental

* PTO

• Employer Retirement Contribution 4.5%
• HSA Match
• Tuition Reimbursement
• Supportive Environment and Leadership
• Amazing residents and collaborative teams!

General Overview: The Accounts Payable Assistant is responsible for supporting all aspects of the Accounts Payable cycle and serves as the primary backup to the Accounts Payable Manager. This role requires frequent interaction with internal management and community staff and plays a key part in maintaining effective vendor relationships and ensuring timely, accurate payments. Key Duties and Responsibilities:

• Supports the Mission, Values and Vision of Virginia Baptist Homes.
• Learn and assist in all processes related to the Accounts Payable function. This position is a full back up for the Accounts Payable Manager.
• Vendor Management
• Reconcile monthly vendor statements and resolve discrepancies while maintaining positive vendor relationships.
• Maintain vendor files in accounting software and document management system.
• Assist in vendor payment inquiries and resolve discrepancies
• Research and resolve issues related to outstanding checks
• Assist in banking operations including but not limited to verification of check exceptions, stop payments, ACH Controls, rejected payments, etc
• Assist in the month-end close process by reconciling accounts payable transactions, verifying accruals, ensuring all invoices are recorded
• Assist in processing employee expense reports and corporate credit card transactions, ensuring receipts, approvals, and policy compliance
• Other duties as assigned.

Education and/or Experience

• Strong people skills with the ability to build and maintain positive working relationships across departments.
• Demonstrated ability to multitask, meet deadlines, and adapt to changing priorities.
• Experience working in Accounts Payable functions and an automated software preferred.
• Experience working with Microsoft Office products (Outlook and Excel) required.
• Familiarity with W-9 and 1099 processing is a plus.