Office Assistant

Valley Landscaping, Inc. is a leading provider of landscaping services, dedicated to delivering exceptional results and outstanding customer service. As an Office Assistant, you will play a vital role in supporting daily office operations and ensuring a smooth workflow across multiple departments. This position offers the opportunity to work in a collaborative environment where attention to detail and a positive attitude are valued. Join a team that recognizes hard work and fosters professional growth.

Responsibilities

• Provide administrative and clerical support to ensure efficient office operations.
• Answer phones, greet visitors, and deliver excellent customer service to clients and vendors.
• Assist with scheduling meetings, managing calendars, and preparing meeting materials.
• Process incoming and outgoing mail, emails, and other correspondence.
• Support the preparation of proposals, contracts, invoices, and renewal documents.
• Maintain organized electronic and paper filing systems.
• Assist with data entry and updating company management software or CRM.
• Track renewals, proposals, work orders, and project documentation as needed.
• Order and maintain office supplies, uniforms, and basic equipment.
• Assist HR with new hire paperwork, onboarding, and filing.
• Help coordinate office events, employee recognition, and internal communications.
• Support basic accounting functions such as processing receipts, expense reports, and vendor invoices.
• Ensure the office remains clean, organized, and professional in appearance.
• Perform additional administrative tasks as assigned by managers.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Previous administrative or office support experience preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Positive attitude, willingness to learn, and ability to work as part of a team.
• Valid driver’s license preferred.

Compensation

Hourly pay range: $18.00 - $25.00 , based on experience, location, and relevant qualifications.

Benefits

• Equal employment opportunity for all applicants and employees.
• Supportive and collaborative team environment.
• Opportunities for professional development and growth.
• Reasonable accommodations available for qualified individuals with disabilities.