Executive Administrative Assistant

Foods you love. Brands you trust. And a career that empowers you to grow.

At Nestlé USA, we’re all working towards the same goal – to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity – and responsibility – to be there for every moment in our consumers’ lives.

Joining Nestlé means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive.

This position is not eligible for Visa Sponsorship.

Position Summary:

Highly organized and proactive Executive Assistant to provide comprehensive support to the Chief Marketing and Generating Demand Officer. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple priorities in a fast-paced and constantly changing environment. This role requires a high level of confidentiality and professionalism and will handle sensitive information and represent the CMO in various capacities. Strong interpersonal skills and an excellent understanding of what it takes to support someone at this level.

Responsibilities :

• Manage the Chief Marketing and Generating Demand Officer calendar and time with understanding of business priorities and other variables. Proactively addressing conflicts with the ability to see around the corner and connect all the dots so time is spent efficiently.
• Prepare any pre-reads for meetings including agendas, reports, presentations to ensure Chief Marketing and Generating Demand Officer is prepared.
• Manage travel schedule - both domestic and international including commercial planes, transportation, hotels, visas.
• Reconcile travel expenses using Concur, reconcile monthly P Card and other monthly expenses.
• Work collaboratively with our ELT and Center for Demand Generation LT members on monthly meeting agenda and arrangements to include agenda setting, catering, room management, IT etc.
• Plan, lead and execute on any special projects that relate to offsites, events, conferences, tracking timelines and deadlines to ensure project is on track across multiple stakeholders.
• Manage Budgets
• Coordinate with IT, Security and Facilities on any office related matters.
• Other duties as directed.

Job Requirements:

Minimum 7 years of C Suite experience preferably in a large multinational organization.

Essential:

• Exercises and maintains a high degree of confidentiality.
• Demonstrates professional judgement at all times.
• Excellent time management, organization and interpersonal/communication skills both written and verbal.
• Ability to multitask and juggle competing demands.
• Works collaboratively with ELT and Executive Administration Team for both Nestlé USA and Nestlé in the Market (NIM), IT, Facilities, Security and others. Builds and maintains strong relationships with all.
• Detail oriented and results minded.
• Proficiency across following platforms: All Microsoft suite of products, Sharepoint, Concur.
• Passion and champion of the Nestlé portfolio of products.
• Ability to travel on occasion.

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at [email protected] or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.

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Job Requisition: 363961

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