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Office Coordinator

The Davey Tree Expert Company
Suffolk, VA
Company: The Davey Tree Expert Company

Locations: Suffolk, VA

Additional Locations: NA

Work Site: On Site

Req ID: 219168

Position Overview

Pay scale $20.00/$24.00 hour depending on experience

Invest in your future. Join one of the largest employee-owned companies in the nation! Davey has a unique culturethat focuses on the open exchange of ideas, community partnerships, a commitment to safety, and deliveringunrivaled client service while acting as industry leaders in horticultural and environmental services.

We are currently looking to add a dynamic Client Experience Coordinator to our passionate team of tree careprofessionals.

Job Duties

Be the first point of contact and triage the needs of the clients and the offi ce.

Field current and prospective client calls.

Proposal production and contract initiation.

Process employee time sheets.

Maintain various databases and spreadsheets.

Order and maintain offi ce supplies.

Invoice, manage accounts receivable, and maintain fi les.

Responsibilities:

  • Coordinate incoming calls professionally
  • Aid in contract preparation, including data entry and drafting assistance
  • Assist with employee onboarding and guide the use of the employee data management system
  • Process and maintain employee timesheets
  • Handle client setup, file service reports, and distribute invoices
  • Support third-party billing systems and manage accounts receivable
  • Participate in employee and professional development training
  • Compile and maintain client, equipment, and business records
  • Utilize office software effectively
  • Manage and order office supplies
  • Handle incoming and outgoing mail
  • Collect data for the Production Report (PSR)
  • Provide direct assistance to the manager

Qualifications

Minimum two-years of experience in offi ce processes and offi ce administration procedures

Outstanding telephone and communication skills

Profi cient in Microsoft Outlook, Word, and Excel

Ability to meet deadlines, attention to detail and accuracy

Expert organizational skills and ability to multi-task

Preferred: prior working experience with CRM and SAP systems

Additional Information

What We Offer [Benefits]:

We invest in our employees by offering industry-leading training, technology, and benefits that lead to a rewarding and safe work experience for employees at all levels.

  • Group health plans*
  • Short-term and long-term disability insurance*
  • Life insurance*
  • Paid parental leave
  • 401k with up to a 4% company match**
  • Employee Stock Purchase Plan: Opportunity to buy company stock at a 15% discount
  • Holidays and paid time off*
  • Payroll savings plan*
  • Charitable matching gift program*
  • Employee referral bonus program*
  • Employee Educational Scholarship*
  • Davey Family Scholarship*
  • 20% discount on all Davey services*
  • Cell phone discounts*
  • Vehicle purchase discount program*
  • Plus, so much more!
  • All listed benefits available to eligible employees on Day 1.
  • Union employees are not eligible for a 401k plan, but may be eligible to join pension plans negotiated by their local union.

The Davey Tree Expert Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected class, including race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national or ethnic origin, marital or familial status, disability, status as a protected veteran, status as an Aboriginal or Indigenous person, or other classification protected by law.

The Davey Tree Expert Company provides research-driven tree services, grounds maintenance and environmental consulting for residential, utility, commercial and environmental partners in the U.S. and Canada. We care about our clients, each other and the world around us. We offer the resources, size and stability of a big company while maintaining the culture, entrepreneurial spirit and feel of a small one. We invest in our employees by offering industry-leading training, technology and benefits that lead to a rewarding and safe work experience at all levels. Wherever you want to grow your career, there’s a place for you at Davey. To learn more, visit Davey.com.

Accommodations: If requested by employee or otherwise as required by law, reasonable accommodations will be made to enable employees with disabilities to perform essential job functions.

If you need assistance at any time, please contact us at 1-877-411-7601 or at [email protected].

Employment Type: Permanent

Job Type: Full Time

Travel Expectations: Up to 25%
Posted 2025-12-24

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