Secretary I
Location: Falls Church, VA
Company: Vision Centric, Inc.
Clearance Level: Public Trust The Administrative Assistant will be responsible for performing a host of administrative services including permit processing support (printing and mailing permits, assist the lead customer service attendant in answering questions from the public, responding to applicant inquiries, data entry and auditing, inventory of records, supporting managers in record retention and disposal, filing reports, etc.). Job Summary/Essential Functions:
- Administratively processes application for permits within the permitting program to provide adequate review of proposed activities relative to procedural requirements and to provide timely permit processing and effective customer service.
- Answer phone calls as necessary.
- Utilize systems to enter, track, manage, and compile data accurately and efficiently.
- Process incoming mail by receiving, photocopying, sorting, and logging.
- Process E-permits through accurate data entry, auditing, coding, and ability to apply judgment when necessary.
- Maintain and update the Big Cat Registration log and related files (digital and physical).
- Assist in the inventory of archive files by electing the records that are of retention age and catalog them, update spreadsheet as needed.
- Consistently organizes, monitors, and trackers personal application workload.
- Undertakes regular consultation with the Government-staffed Team Leader on progress made on close application processing.
- Collaborates and cooperates with others to compete work products by coordination with involved parties.
- When confronted with a challenge or problem, recommend a solution for Government-staffed Team Leaders for consideration.
- Demonstrates interpersonal relationship skills and a professional demeanor that promotes developing and maintaining positive working relationships with other HQ branches and divisions, regional offices, and others.
- Education: Associates in related field.
- Experience: Minimum of 3 years of experience of Administrative Assistance
- Experience in quality control and assurance.
- Ability to adhere to privacy act and records retention requirements.
- Ability to learn and comply with ePermits procedures for entry and retrieval of data regarding permits and licenses.
- Skill in database entry and extraction, record keeping and tracking, and communication logs.
- Maintain detail computer records, conduct computer searches and guidelines,
- Ability to perform repetitive tasks and manager high volume workload.
- Knowledge and understanding of the Federal Privacy Act of 1974.
- Competency with Microsoft 365 applications (Word, Excel, PowerPoint, Outlook, OneDrive, and Microsoft Teams) and creating, organizing, analyzing, and presenting data.
- Ability to undergo a background check and obtain Public Trust clearance.
Recommended Jobs
Systems Engineer (CAASM)
About SERVISS At SERVISS, we deliver cutting-edge cybersecurity and IT solutions to government and commercial clients, with a mission to secure systems, data, and critical infrastructure through…
SHOWROOM SALES SPECIALIST
Join the largest manufacturer of tile and natural stone in the United States and watch your career stand out with Dal-Tile, a subsidiary of Mohawk Industries. Our close-knit team of dedicate…
Chemist I (TPM Lab)
SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 89,000 employees, SGS o…
MBSE - Architect Modeler
Program Overview About The Role Peraton is seeking an Architect Modeler who will play a key role in developing and maintaining architecture models that support system design, integration, a…
Cybersecurity Engineer 4 - Senior Security Operations Engineer (Onsite)
Job Title: Cybersecurity Engineer 4 - Senior Security Operations Engineer (Onsite) Location: Richmond, VA Duration: 12 Months Job Description: The Client is seeking an experienced Senior…
Packaging Associate
Packaging Associate JOB-10045223 Anticipated Start Date November 3, 2025 Location St. Louis, MO Type of Employment Contract Hire Employer Info Our client, the …
Network Forensics Cybersecurity Analyst 4
About ARSIEM Corporation At ARSIEM Corporation we are committed to fostering a proven and trusted partnership with our government clients. We provide support to multiple agencies across the United…
Student Information System (SIS) Program Manager
Job Summary The Student Information Systems ( SIS ) Manager is responsible for the oversight, administration, and strategic development of the institution’s student information systems. This role …
Data Center Electrician
Data Center Electrician - Ashburn, VA Our client is an established Electrical Contracting Firm that is a leader in the Data Center / Mission Critical Facilities Market. They build mission-critical…
Expert Statistician/Mathematician - Quality Assurance Framework (QAF) Oversight & Monitoring
Program Overview About The Role Peraton has an opportunity for you to join our military intelligence program (s) of record to deliver, operate and sustain modernized, transformed data sc…