Executive Assistant - Part Time

Job Title: Executive Assistant – Part Time

Industry: Nonprofit / Membership Association

Location (city, state): Arlington, VA

Assignment Type: Contract to Hire

Pay: $32 – $34 / hour (depending on experience)

Work Schedule: Onsite Tuesday, Wednesday, and half-day Thursday, 20 hours/week; potential to convert to full-time (40 hours/week) with remote flexibility Mondays and Fridays

Benefits: This position is eligible for medical, dental, vision, and 401(k)

About Our Client

Our client is a leading professional association in healthcare, dedicated to advancing education, advocacy, and innovation within their field. The organization values a diverse and experienced staff, with a collaborative and mission-driven culture.

Job Description

We are seeking a highly proactive Executive Assistant to support the CEO. This role is perfect for a seasoned EA, a professional returning to the workforce, or someone looking for a part-time position with long-term growth potential. You will act as a trusted partner, managing the CEO’s priorities, calendars, travel, and key communications.

Key Responsibilities

• Manage complex domestic and international calendars and scheduling
• Coordinate travel logistics, accommodations, and itineraries
• Prepare materials for board meetings, executive committees, and other high-level events
• Track action items and follow-up to ensure priorities are completed
• Handle confidential correspondence and communications
• Support ad hoc projects and initiatives as assigned by the executive office

Qualifications

• 4+ years supporting senior executives in a small executive team environment
• Strong experience in executive support, scheduling, expense reports, and travel coordination
• Familiarity with MS Office Suite, Outlook, Teams; Concur experience is a plus
• Highly organized, anticipatory, and professional with excellent communication skills
• Nonprofit or membership association experience preferred
• Ability to commit to 20 hours/week initially, with interest in converting to full-time after several months

Additional Details

• Start Date: Targeted for 3/23, flexible depending on CEO travel
• Reports To: Chief of Staff
• Team Size: 3
• Company Size: 150+
• Potential to convert to full-time based on performance
• Pay is $32–$34/hr; full-time conversion salary approximately $80k

Perks

• Opportunity to work closely with senior leadership in a high-visibility role
• Exposure to strategic initiatives and organizational operations
• Part-time schedule initially with potential for full-time growth

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.