Procurement & Contracts Management Lead

Overview

The Procurement and Contracts Lead will provide functional and team leadership for the administration of the Procurement and Contracts function at KETTLER. The Lead will ensure that all required contract documentation is secured in the on-boarding of vendors. The Lead supports Accounting and Legal with the establishment and completion of the contract process, exercising discretion and independent judgment in the process. This role is also closely integrated with procurement procedures and is responsible for supporting the bidding and tendering processes.

Responsibilities

• Leads the negotiation of company contracts; serves as liaison between vendor legal counsel and KETTLER legal counsel during contract negotiations; reviews and analyzes proposed contract terms and seeks appropriate internal business or legal approval; assists in resolving contract conflicts
• Manages the contract and consulting agreement process with potential vendors and ensures contract is appropriate for ongoing vendor relationship
• Collaborate with applicable team members on contract details
• Ensure ongoing vendor relationships comply with policy and requirements
• Track in-process contracts through the signature cycle to completion
• Organize and maintain Approved Vendor List
• Support the maintenance and process improvement of contract management system to track status for current contracts, insurance expiration, etc. and generate as-needed reports for management
• Work conjointly with Accounting department to maintain required vendor documentation
• Along with the Vice President, Procurement & Contracts Management, leads the Request for Proposal (RFP) process, including facilitating invitations to bid and vendor communications and inquiries, receive, confirm and organize proposals for RFP and participate in bid selection process and manage contract award/non-award process
• Leads a team of Contract Administrators with daily and longer-term management of tasks and goals
• Responsible for all aspects of people management, including professional development, hiring and other employment-related decisions including the formal discipline process if necessary
• Perform with a high level of organizational and interpersonal skills
• Perform contract/project closing activities

Qualifications

• A minimum of five (5) years’ experience in a Contracts, Procurement or Sourcing role, or another business support function is required
• A minimum of three (3) years of supervisory experience
• A bachelor’s degree in a related business discipline is required
• Proficient computer skills, Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
• Excellent analytical and time-management skills
• Strict adherence to company guidelines, compliance laws, and legal requirements
• Good interpersonal skills and communication with all levels of management
• Solid verbal and written communication skills
• Able to multitask, prioritize, and manage time efficiently