Controller

Job Description

Job Description

Controller

Classification: Exempt

Site Location: Preferably in Alexandria VA; Albuquerque NM or Charleston SC

Reports to: Chief Financial Officer

My Next Career Path Staffing - With over 20 years’ experience in Technology Staffing, MNCP Staffing matches candidates to the culture of an organization as well as required skill sets.

JOB DESCRIPTION

This position is responsible for supporting the Chief Financial Officer in execution of the Division accounting department functions and in the maintenance and preservation of the books and records of the Division. The scope of the activities includes, but are not limited to hands-on management of Accounts Receivable, Accounts Payable, Fixed Assets, and General Ledger activities with oversight of the Payroll Operations. Additional duties include supporting cash management, operating metrics tracking, and maintenance of policies and procedures.

Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

1. Manage activities of the Limato Group in respect to all client billings and collections in the Accounts Receivable module for WinTeam.
   1. Oversee Limato - Co-ordinate accumulation of worked billable post hours; open post hours; and TAS hours with payroll administrator in format required to bill client. Assists in verification of billable hours compared to authorized hours (scheduled post hours) and resolution of discrepancies.
   2. Oversee Limato - Prepare monthly invoices for Core and TAS services to customer based on contract requirements using applicable data from WinTeam.
   3. Address any issues related to pending or submitted billings with Operations and the Contract Manager to resolve and ensure timely issuance of invoices.
   4. Respond to Client Contract Officer or Contracting Officer Representative questions regarding all billings not otherwise handled by Limato.
   5. Conduct collection activities including follow up with contract managers, payment office and other appropriate parties on any billings aged beyond expected payment dates.
   6. Track all bank receipts, determine how to apply to contracts, and maintain the WinTeam Accounts Receivable module including tables and formats.
   7. Handle all REA adjustment billings and support CEO, CFO or others in preparation of REA proposals and administering the subsequent billing.
2. Administer the Accounts Payable function for all non-payroll disbursements in WinTeam.
   1. Act as the clearing house for all incoming invoices for purchases of services and goods to ensure invoices are for actual services rendered or goods received.
   2. Administer coding of all invoices pursuant to Company Accounting Manual.
   3. Serve as guardian against duplicate invoices or false invoices. Interface with internal parties and vendors on any questionable items.
   4. Maintain physical and virtual files for all Accounts Payable activities.
   5. Reconciles and codes AMEX and VISA card invoices against invoices. Ensures all documentation to support charges is provided by cardholders.
   6. Coordinate the production of all check, ACH and wire payments including setting up an ACH debit activities.
3. Maintain the Fixed Asset Ledger in WinTeam.
   1. Make assets addition, deletion and corrections in Fixed Asset module in WinTeam.
   2. Maintain the records to ensure all Fixed Assets are periodically inventoried and verified.
   3. Conduct monthly depreciation processing and administer the monthly interface of the Fixed Asset module to other modules within WinTeam.
4. Prepare, verify and enter recurring General Ledger Entries on a monthly basis for:
   1. Payroll accruals
   2. Vacation and Sick Leave
   3. Insurance
   4. Expense Accruals, and
   5. Other balance sheet accounts as assigned
5. Manages activities of the Limato Group in respect to the Payroll Process
   1. Ensures that payroll procedures are documented and distributed to program managers, field supervisors, and payroll processing staff.
   2. Oversee Limato - Supervises and mentors the payroll processor staff to provide them with direction, guidance and issue resolution.
   3. Oversee Limato - Assists the payroll processors in resolving timekeeping issues with managers, supervisors and staff.
   4. Oversee Limato - Performs appropriate checks and controls for each payroll cycle to ensure accurate and timely processing of time, payroll, payroll taxes, union dues, garnishments, union benefits, retirement benefits and other payroll deductions.
   5. Oversee Limato - Run end of payroll cycle reports and cross check to make sure all documentation is recorded.
   6. Oversee Limato – production of Worked to Budgeted Hours report and payroll exceptions.
   7. Monitors tax processing performed by ADP from Winteam system while Limato handles weekly processes
6. Assist the CFO with:
   1. Monthly ledger reconciliation and closing for division.
   2. Annual financial audit process including schedule preparation for division.
   3. Annual income tax preparation process for total company.
   4. Maintaining the Master Financial Schedules, an excel based workbook containing accounting and budget data needed for monthly financial reporting.
7. Work with Limato and WinTeam Administrator to maintain integrity of the system and document processes and procedures related to the use of WinTeam.
   1. Work with CFO to maintain the Company Accounting Manual and the Closing Calendar.

1. Oversee Limato - Setup of location and job coding for new contracts as well as new general ledger accounts as needed.
2. Work with Limato and the WinTeam Administrator in the development and implementation of new processes and procedures to optimize the efficiency and accuracy of the WinTeam system and its data.

1. Controls Chart of Accounts
1. Such other duties as may be assigned by the CFO or CEO.

Supervisory responsibilities

Direct supervisory duties over the Limato Group and supporting division accounting staff, if any. This position is to act as an advisor and counselor to internal parties on accounting, cash management, and contract administration matters.

Required Education And Experience

1. College degree in accounting, finance or business administration
2. At least 21 years of age
3. Must be able to read, write, understand, and speak the English language in a professional clear and concise manner.
4. Must possess advanced knowledge of management accounting and controls.
5. A minimum of two (2) years of accounting administration experience in a medium sized company.
6. Experience with ERP systems similar to WinTeam such as Deltek or comparable software. Quickbooks experience is not sufficient.

Preferred Education and Experience

1. Accounting, finance or business administration degree at Bachelor’s level
2. Four or more years of experience as in a Staff Accounting position with two or more years in an accounting supervisory position, preferably with project management accounting type of operations.