Administrative Support Specialist

Defense Holdings, Inc. (DHi)

Location : Hybrid (US)

Employment Type : Full-Time

Department : Administration / Operations

Reports To : Administrative Operations Manager

Company Overview

Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.

At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.

Position Summary

Defense Holdings, Inc. (DHi) is seeking an Administrative Support Specialist to provide high-level administrative support, ensuring smooth daily operations and efficient office management. The ideal candidate will be organized, detail-oriented, and capable of handling multiple responsibilities across different teams.

This role requires strong organizational skills, time management, and the ability to interact effectively with both internal and external stakeholders.

Key Responsibilities

Administrative Support

• Provide direct administrative support to executives and team members.
• Organize meetings, prepare reports, and maintain schedules.
• Manage office supplies and resources to ensure smooth operations.

Recordkeeping & Compliance

• Ensure accurate filing of both digital and physical records.
• Assist with audit preparations and compliance reporting as needed.
• Maintain confidential information in accordance with company policies.

Cross-Functional Assistance

• Collaborate with multiple departments to support company-wide initiatives.
• Assist with project management tasks to ensure timely deliverables.

Required Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field.
• 1–3 years of experience in administrative support roles.
• Strong proficiency in Microsoft Office Suite and other productivity tools.
• Excellent organizational, time management, and communication skills.
• Ability to work with confidential information responsibly.

Preferred Qualifications

• Experience in government contracting or federal operations.
• Prior experience supporting senior-level management.

Core Competencies

• Attention to Detail : Ensure accuracy and thoroughness in administrative tasks.
• Interpersonal Communication : Foster positive working relationships across departments.
• Organizational Skills : Effectively prioritize and manage multiple tasks.
• Adaptability : Ability to work in a fast-paced, changing environment.

Work Environment

• Professional office environment (or hybrid/remote if applicable).
• May require occasional travel.
• Must be eligible to work in the United States.
• Ability to obtain and maintain security clearance may be required.

Compensation & Benefits

Defense Holdings, Inc. (DHi) offers a competitive compensation package including:

• Competitive base salary (commensurate with experience)
• Medical, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off (PTO) and Holidays
• Life and Disability Insurance
• Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.