Invoicing Specialist

Job Description

Job Description

The Invoicing Specialist provides advanced financial analysis, budget management, and program support to ensure the effective allocation and oversight of resources. This role partners with program managers, finance teams, and leadership to deliver accurate billing, reporting, forecasting, and data-driven recommendations. The Invoicing Specialist plays a key role in aligning financial performance with organizational goals and compliance requirements.

Key Responsibilities:

• Lead financial planning, budgeting, and forecasting for assigned programs and projects.
• Support daily financial operations, including managing invoicing processes, overseeing AR/AP functions, and ensuring financial data integrity.
• Analyze complex financial data, identify trends, and prepare detailed reports and dashboards for leadership.
• Monitor program expenditures against budgets, ensuring alignment with funding guidelines and organizational policies.
• Develop cost models, scenario analyses, and recommendations to support decision-making.
• Prepare monthly, quarterly, and annual financial performance reports, highlighting risks, variances, and opportunities.
• Partner with program and project managers to support resource allocation, contract management, and cost controls.
• Provide subject matter expertise on financial systems, reporting processes, and compliance requirements.
• Lead or support audits, grant/contract financial reporting, and regulatory submissions.
• Mentor junior analysts and provide guidance on best practices in financial program analysis.
• Contribute to process improvement initiatives to enhance financial tracking, forecasting accuracy, and efficiency.

Qualifications:

• Bachelor’s degree in Finance, Accounting, Business Administration, Economics, or related field
• Experienced in Quality Control
• 4+ years of experience in financial analysis, program/project finance, financial auditing or related role.
• Strong knowledge of financial modeling, budgeting, forecasting, and variance analysis.
• Proficiency in financial software and tools (e.g., Excel, QuickBooks, ERP systems, Power BI/Tableau).
• Experience supporting government contracts, grants, or large-scale corporate programs (preferred, if relevant).
• Excellent analytical, problem-solving, and critical-thinking skills.
• Strong communication and presentation skills, with ability to translate financial data into actionable insights.
• Proven ability to work collaboratively with cross-functional teams in a fast-paced environment.