Project Office Administrator

Job Description

Job Description

Job Summary

The Project Office Administrator is responsible for various administrative functions, supporting site project management, various functional departments and general administrative support.

• Actively support the Company’s commitment to safety and its “Core Values.”
• Represent the Company at all times with high moral standards while adhering to the Company’s “Code of Business Conduct and Ethics.”
• Work with Project Management, Human Resources, Recruiting and HSE departments in coordinating craft and staff onboarding orientation, assisting with coordination of scheduling, training and compliance.
• Ensure new hire documentation is properly completed and organized in a timely manner.
• Coordinate scheduling and support for various project meetings, training, luncheons, etc.
• Support project file storage and retention with project management, functional management and document control.
• Support all project management and functional groups with general administrative support, including but not limited to reproduction, meeting coordination, reporting, file storage, organization and retention.
• Assist in the development, collection, consolidation and retention of various internal and external daily, weekly, monthly and quarterly reports.
• Assist with the development and distribution of meeting minutes, actions and notes.
• Assist in the collection, storage and retention of payment milestone support and project invoicing.
• Maintain active project roster for Project Management.
• Coordinate timekeeping with Project Management, Discipline Supervision, Project Controls and Shared Service Payroll Department.
• Assist with coordination of internal and external project meetings and reviews.
• Coordinate general project office functions.
• Perform special projects as needed.
• Perform other responsibilities as required or assigned.

• Minimum high school diploma or equivalent.
• 5+ years related project and/or office administration/coordination experience.
• Ability to work effectively with personnel at all organization levels.
• Ability to maintain confidentiality.
• Excellent verbal, written, and interpersonal communication skills.
• Timekeeping experience preferred.
• Previous construction industry experience a plus.
• Computer skills include Microsoft Office, Word, Excel, and Outlook.
• Strong organizational skills.

Full-time employees are offered a comprehensive benefits package, including medical, dental and vision plans covering eligible employees and dependents, disability benefits, life and AD&D insurance, an employee assistance program (EAP), a 401(k) plan with company match, an employee stock purchase plan (ESPP), a robust wellness program and adoption assistance. Some employees may also be eligible for paid time off, tuition reimbursement and a performance or safety bonus program.

At Matrix, we are dedicated to building a diverse, inclusive, and authentic workplace. We encourage all whose experience aligns with the listed qualifications to apply and explore joining our organization.

We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category. Additionally in California, Matrix will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act.