Action Officer (Junior EA)

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Advanced Resource Technologies, Inc. (ARTI) is currently recruiting for an Action Officer (Junior EA) to support the Defense Advanced Research Projects Agency (DARPA). This position is full-time, exempt. Start date is immediate upon selection and Secret security clearance processing as required.

SUMMARY

The Action Officer (Junior EA) , will be working as part of an exciting team, providing business and data analysis and visualization in a demanding, fast-paced professional services environment. The primary goals are to leverage the Agency s leadership team s time to make informed decisions, track and measure performance, benchmark, and provide the visualizations (dashboards) for analysis, portfolio management, and support the broader team, and successfully serve the Agency s Mission. You have a deep commitment to advance national and economic security.

PRINCIAL DUTIES AND RESPONSIBILITES

• Provide calendar and communications support. Prioritize, manage, and coordinate complex daily schedules across multiple time zones, internally within DARPA, and for external meetings with top Corporate Executives, private investors, top tier venture and private equity fund managers, other DOD agencies, other USG agencies, start-up, and venture accelerators.
• Work closely with other Action Officer(s), and Commercial Strategy team members to support the commercial agenda of DARPA by ensuring government leads are well organized, prepared, and informed for meetings and other engagements, including handling, responding, collaborating, and communicating with a broad range of requests from DIRO, other DARPA leaders, PMs, other Agencies, Corporate, and Venture/Private/Accelerator Investor requests.
• Prepare and provide weekly status updates and ensure data files are uploaded, named, and stored.
• Plan and manage logistics, costs, and agenda for quarterly meetings to review portfolio/performance for optimal team impact.
• Travel - Use the Defense Travel System (DTS) to book and modify frequent travel / coordinate travel arrangements, including booking flights, accommodation and ground transportation as required (within tight deadlines to enable a seamless travel experience); Submit and reconcile expenses.
• Interact with Partners, Principals, and Directors to ensure understanding of individual priorities.
• Provide general support to improve business processes and anticipate upcoming workload.
• Provide support related to Agency activities, including industry events, DOD matters, and investor community.
• Research industry trends in technology, investments, and innovation and share with the team.
• Manage contacts for Chief, including updating electronic contacts from business cards.
• Prepare documents, letters, emails, and presentations, as well as copy and distribute documents as requested.
• Maintain document management systems and databases.
• Prioritize correspondence based on urgency and importance.
• Balance workload with other Junior Action Officers / Executive Assistants, Action Officers, and SETAs providing support to the team where appropriate.

JOB REQUIREMENTS

• Bachelor s degree with 4 years of specialized experience as an executive assistant/junior action officer or 9 years without degree.
• 5 years experience with any combination of the following: supporting C-suite/corporate or supporting a leadership team at a private/ venture/equity, and or family office or tech accelerator or supporting a commercial client making M&A, JVs, Licensing investments of technology.
• Meticulous attention to detail and follow-through; perform tasks with high degree of accuracy and efficiency.
• Excellent organizational and time management skills; ability to meet deadlines.
• Ability to work independently, to take initiative and to overcome obstacles.
• Ability to successfully manage competing priorities, keeping constant sight of the overall objectives.
• Ability to work effectively with all levels of the organization.
• High degree of flexibility in a demanding, fast-paced, and frequently changing environment
• Strong service orientation in responding to customer needs.
• Ability to exercise judgment in managing confidential or sensitive information.
• Demonstrates respect for all individuals.
• Experience working successfully within a complex matrix structured team.
• Effective oral and written communication skills.
• Experience working in a fast-based, analytical environment.
• Effective written and oral communication skills.
• Proficiency with Microsoft Office Suite- PowerPoint, Project, Excel, and Word.

Mandatory Requirement: Applicants selected for this position will be subject to a Government Security Investigation and must meet eligibility for access to classified information, Secret.

The above information has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the employee assigned to this job.

Advanced Resource Technology, Inc. is committed to a work environment free of all forms of discrimination and member of DHS E-Verify Program.

Advanced Resource Technology, Inc. recruits and hires without regard to age, color, disability, gender, gender identity, genetic information, marital status, military status, national origin, race, religion, sexual orientation, veteran status, or any other legally protected characteristic.