Bid & Proposal Specialist

Job Description

Job Description

Bid & Proposal Specialist
Location: Onsite – Norfolk, VA
Clearance: Eligible for U.S. or NATO Secret (preferred)
Employment Type: Full-time

About Ironclad Defense Works (IDW)
Ironclad Defense Works is a Norfolk-based corporation that delivers innovative digital transformation, wargaming, cybersecurity, and advanced analytics solutions to the U.S. and NATO. We specialize in providing responsive, cost-effective, and technically advanced support across program delivery, and strategic communications.
As part of our continued growth, we are seeking a Bid & Proposal Specialist to join our onsite Norfolk team and directly support multi-year NATO proposals, including IFIBs and multi-LCAT framework contracts.

Responsibilities

• Assist with proposal development efforts across the full lifecycle (capture planning, compliance matrixing, drafting, editing, and submission).
• Interpret NATO IFIB requirements and translate them into structured proposal outlines, compliance checklists, and storyboards.
• Coordinate with capture managers, SMEs, and corporate leadership to gather technical inputs and integrate them into compelling narratives.
• Draft and edit sections covering Technical Approach, Management Approach, Resumes/Staffing, Past Performance, and Quality/Risk frameworks.
• Maintain proposal templates, graphics requests and corporate branding consistency.
• Support Letters of Intent (LOIs), candidate onboarding documentation (DBIDS, NATO attestation), and subcontractor agreements.
• Manage version control, file naming conventions, and submission workflows to ensure compliance with U.S. and NATO contracting office standards.
• Track proposal schedules, due dates, and ensure timely delivery of compliant, high-quality submissions.

Qualifications

• Bachelor’s degree in Business, Communications, English, or related field; Master’s preferred.
• 3+ years of experience in proposal coordination, writing, or management (defense/IC/NATO experience highly valued).
• Familiarity with NATO procurement structures, IFIB/RFP processes, and labor category alignment.
• Strong writing, editing, and compliance skills with attention to detail.
• Ability to work onsite in Norfolk and collaborate in a fast-paced, deadline-driven environment.
• Eligible for U.S. or NATO Secret clearance; current clearance a strong plus.

What We Offer

• Opportunity to directly shape Ironclad’s growth across different cost sectors.
• Small-business culture with direct access to executive leadership and decision-makers.
• Professional development in capture/proposal management and NATO procurement strategy.
• Competitive benefits package (health, dental, vision, paid leave).

Compensation

• Salary Range: $65,000-$75,000 (commensurate with experience and clearance level).

This range is benchmarked against Norfolk defense contractor market rates for Proposal Specialists/Managers, balancing small-business agility with competitive pay.
👉 To Apply: Send your resume and a brief cover letter highlighting relevant proposal writing experience to [email protected]

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