Administrative Support II

Job Description

Job Description

Administrative Support II (167047-1)
Arlington, VA-22202
7 Months

Number of Interviews: 1 round (1 hour), Video Conference

Potential for extension: Yes
Conversion: No

Description:
This contractor will be responsible for troubleshooting and resolving invoicing issues, approving access requests to the Procure to Pay system, assisting users with purchase requests and purchase orders, and managing a ticketing system to ensure all operations work is completed within established SLAs. The role performs a variety of administrative and operational functions, including composing memos, transcribing notes, researching and creating presentations, generating reports, handling multiple projects, and preparing and monitoring invoices and expense reports. The contractor may assist with compiling and developing the annual budget. This position requires a high school diploma with 2-4 years of experience in procurement operations, accounts payable, or a related field. The ideal candidate is familiar with standard concepts, practices, and procedures within Procure to Pay operations, and relies on experience and judgment to plan and accomplish goals. The role works under general supervision, requires a certain degree of creativity and latitude, and reports to a supervisor or manager.

Story Behind the Need Business Group & Key Projects
Review of Business Group: Procurement - VAR

Purpose of the Team and key projects
Manages procurement finances system Coupa
Access to different roles and systems, purchases, invoices, suppliers, manage governments of the system, policy, SOP

Team culture
Team in India and Costa Rica, learning from diff culture
Unified team able to work together, mentor, cross train and educate one another
Team oriented
Invent and Simplify
Customer Obsessed as they are service team

Typical Day in the Role
Daily schedule: M-F 9am-5pm (40hrs/week)
OT, Weekend, or Holiday schedule: No

Task Breakdown and Workflow
Managing 100% Coupa for one-medical
Tickets and subsidiaries coming in will be managed by this candidate
Moving subsidiaries to client realm
This person will work on Stakeholder and company people to close the gap
Transition from Coupa to Financial systems
Must be trained with Client system on Tickets then translate the tickets

Compelling Story & Candidate Value Proposition
Team culture/ selling points
Learn something new, Opportunity to work on complexity of creating the Purchase Order
Visibility with multiple Stakeholders to deal within the company
Exposure and Knowledge and how Client works with Finances

Candidate Requirements
Top 3 Must Have Hard Skills
1. Procurement
2. Accounts Payable
3. SIM Ticketing how work is distributed, and resolve complex issues

Nice to haves
1. Communication Skills
2. Worked in Multinational Company

Leadership Principles
1. Learn and be curios
2. Invent and Simplify
3. Customer Obsession

Years of Experience: 3-5yrs
Disqualifiers: No growth
Performance Indicators: None for now since it is new role in their business group
Degree/ Certification Requirements: Bachelors in finance
What background does someone have that is successful in this role? Procurement

#TB_EN
#ZR

Why TalentBurst?
At TalentBurst, we deliver more than talent, we deliver outcomes. We partner with you to move quickly and connect you to opportunities aligned with your skills and long term growth.

Backed by precision, transparency, and results, we connect top talent with leading organizations through trusted partnerships.

We offer competitive compensation and comprehensive benefits, including medical, dental, vision, and retirement options.

TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce.

Company Description

Founded in 2002 by three former Monster.com executives; TalentBurst is an award-winning full-service Staffing Firm working directly with Fortune 500 companies in the US and Canada. We specialize in Contract and Contract to Permanent roles across many industries and have direct/contractual relationships with all our clients. Please visit our website or come meet us at our offices in Natick, MA, Miami, FL, Christiansburg, VA, Vineland, NJ, Houston, TX & downtown San Francisco, CA

Company Description

Founded in 2002 by three former Monster.com executives; TalentBurst is an award-winning full-service Staffing Firm working directly with Fortune 500 companies in the US and Canada. We specialize in Contract and Contract to Permanent roles across many industries and have direct/contractual relationships with all our clients. Please visit our website or come meet us at our offices in Natick, MA, Miami, FL, Christiansburg, VA, Vineland, NJ, Houston, TX & downtown San Francisco, CA