Operations Manager

Job Summary:

The Operations Manager will be responsible for managing the accounting processes, office operations, and human resources functions. This role combines financial oversight with administrative duties, making it ideal for a well-rounded professional who excels in a dynamic work environment.

Duties and Responsibilities:

Accounting & Financial Management

• Financial Reporting: Prepare and review monthly, quarterly, and annual financial statements, ensuring accuracy and compliance with generally accepted accounting principles (GAAP).

• General Ledger Management: Oversee and manage the general ledger, including account reconciliations, journal entries, and month-end and year-end close processes.

• Accounts Payable/Receivable: Oversee the accounts payable and accounts receivable functions, ensuring timely processing of invoices, payments, and collections.

• Budgeting and Forecasting: Assist in the preparation of the annual budget and financial forecasts, providing analysis and insights to support decision-making.

• Audit and Compliance: Coordinate and support external audits, ensuring all necessary documentation is prepared and compliance with regulatory requirements is maintained.

• Internal Controls: Develop, implement, and maintain effective internal controls to safeguard company assets and ensure accurate financial reporting.

• Tax Compliance: Ensure timely and accurate filing of all federal, state, and local tax returns, including sales tax, payroll tax, and corporate income tax.

• Financial Analysis: Conduct financial analysis and provide insights on key financial metrics to support strategic business decisions.

Office Management

• Office Administration: Oversee the day-to-day operations of the office, ensuring a well-organized and efficient work environment. Manage office supplies, equipment, and vendor relationships. Coordinate office maintenance and repairs, ensuring the workplace is safe, functional, and well-maintained. Handle DMV registration renewals and ensure company vehicles maintain current registration and compliance.

• Supervision: Supervise and support the Business Operations Assistant position, providing guidance, assigning tasks, and ensuring the quality and timeliness of their work.

• Communication: Serve as the primary point of contact for internal and external communications, ensuring that all inquiries are handled promptly and professionally.

• HR Administration: Assist with human resources activities, including coordinating recruitment and onboarding, maintaining employee records, administering benefits, supporting performance review processes, and ensuring compliance with employment laws and company policies.

• Payroll Management: Oversee payroll processing, ensuring accurate and timely payments to employees. Maintain payroll records and handle any payroll-related inquiries.

Qualifications:

Knowledge & Skills

• Strong understanding of GAAP and financial reporting.

• Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite, particularly Excel.

• Excellent organizational, analytical, and problem-solving skills.

• Proven leadership and team management skills.

• Attention to detail and a commitment to accuracy and compliance.

• Excellent communication and interpersonal skills.

• Ability to manage multiple priorities and meet deadlines.

• General knowledge about the scope of products and services offered.

• Knowledge of HR best practices and employment laws is a plus.

Education & Experience:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

• Minimum 5 years experience in accounting, office management, and/or bookkeeping preferred, with experience in commercial or residential excavating, construction, or a related field a plus.

Credentials, Certificates, Licenses

• CPA or CMA certification is preferred.

Work Environment

The Business Operations Manager position is essential to ensuring smooth day-to-day operations and is expected to report to the offices in Dayton, VA full-time. This position is not eligible for remote work. Prolonged periods of sitting at a desk and working on a computer are expected. In addition, this position may be required to lift up to 20 pounds at a time.

At Black Bear Talent we’re not just about filling a space. We partner with you to find the right fill for your needs. Our number one goal is to find you the career candidate and building the relationship with the employer as your trusted source for staffing and direct hires