Program Administrator III

Valiant Harbor International is a CVE Service-Disabled Veteran Owned Small Business that specializes in technical, program, acquisition, and financial services for Government science and technology, research and development, and technological programs. At Valiant Harbor International, we emphasize intense focus on helping federal government agencies identify and address organizational challenges to tailor and integrate specific solutions to solve their most difficult problems. Success is defined by our ability to meet our customer’s needs quickly, efficiently, and effectively—we are a management consulting firm with a successful record of offering a wide range of professional, scientific, and technical services requiring a high degree of expertise and training.

Job Description
Valiant Harbor International is seeking a Program Administrator to assist program officers and government personnel with internal work processes and procedures. This position involves managing travel arrangements, performing clerical duties, and supporting human resource functions for the department. The ideal candidate will have experience with the Defense Travel System (DTS), Joint Travel Regulations (JTR), and other relevant administrative systems, along with strong organizational and communication skills.

Responsibilities

• Collect and maintain current technical, financial, and policy directives that apply to the Sea Warfare and Weapons Department.
• Perform clerical and administrative duties, including preparing conference packages, setting up teleconferences and meetings, responding to phone calls and emails, and completing routine office tasks.
• Serve as a subject matter expert on travel regulations and policies, including JTR, foreign clearance guides, and national/international visit requirements.
• Prepare and submit VISA or passport requests, maintain travel budgets, coordinate Military Air Flights, and submit Aircraft and Personnel Automated Clearance System (APACS) requests.
• Assist program officers with Defense Travel System (DTS) by entering travel requests, coordinating travel through the Scheduled Air Transportation Office (SATO), and arranging lodging and other travel-related responsibilities.
• Collect travel receipts and documentation, draft reimbursement vouchers, and ensure compliance with travel regulations and policies.
• Support foreign travel requirements, including verification, preparation of diplomatic and country clearances, and submission of associated travel documentation.
• Support human resource functions such as check-in/check-out processes, training requests, data entry into the Personnel Process Improvement (PPI) Suite System, monitoring timekeeping, and coordinating office space and equipment assignments.
• Support department program officer in various administrative and logistical functions, including meeting coordination, reserving venues/facilities/conference spaces, coordinating with Corporate Strategic Communications (CSC) teams as necessary, and/or coordinating off-site events.

Required Skills & Experience

• Must possess or be able to obtain a Secret Clearance.
• Must be a U.S. Citizen.
• High school diploma with at least ten (10) years of experience providing administrative, business, and financial support OR a bachelor’s degree from an accredited college or university and five (5) years of experience providing administrative, business, and financial support.
• Demonstrated expertise using Defense Travel System (DTS) and knowledge of Joint Travel Regulations (JTR).
• Experience working with the systems or similar systems, including Defense Information System for Security (DISS), Wide Area Workflow (WAWF), Contract Administration System (CAMIS), Standard Accounting and Reporting System (STARS), and iConnect
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint for creating documents and managing data.
• Experience in office management and administrative support functions.
• Preferred: Previous experience providing administrative support for Department of Defense organizations.

Salary Range: $65,000.00 - $75,000.00

EEO Statement: Valiant Harbor International, LLC is an Equal Opportunity/Affirmative Action employer. Valiant Harbor International prohibits discrimination with respect to the hiring or promotion of individuals, conditions of employment, disciplinary and discharge practices, or any other aspect of employment on the basis of sex, race, color, age, national origin, religion, disability, marital status, sexual orientation, gender identity, pregnancy, veteran status, or any other protected class. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact (202) 656-4691 for assistance.